FAQ Page

Contents

Invitation links and getting started

If you are creating an ePoster/stack for a conference then you should have received an invite email from Learning Toolbox (no_reply@ltb.io) which contains the invite link that allows you to create an account, sign and start to make your ePoster/stack.

If you have not received this invite email then we recommend that you look in your Spam/Junk/Promotions email folders, as sometimes mail readers misdirect welcome emails such a this one into those folders.

If you still cannot find the invite email then you should contact the conference support team who are managing the use of Learning Toolbox for your conference. They will be able to help you. 

If you do not know the email address of your conference support team then you can find it on the getting started page (this is the page you see when you click on Create Stack if you are not signed in). On the left hand side of this page you will see that we list the email addresses of the conference support teams using Learning Toolbox (as highlighted in the screenshot) . The list is organised alphabetically, so you may have to scroll down the webpage to find your conference’s support team email address. 

Getting started page, showing conference support team email addresses

In order to create a stack/ePoster in Learning Toolbox for a conference you must have activated the invite link you were sent for that conference stack/ePoster and you must have signed in using the same account you used when you activated your invite link. If you have not received and activated your invite link then read this FAQ answer [How do I find my invite link].

After you have signed into Learning Toolbox (https://my.ltb.io/) do you see the Getting Started Page (image below) when you click on Create Stack?

Getting Started Page

If you see the Getting Started Page then this means your account does not have permission to make an ePoster/stack. There are two possible reasons for this:

You are not signed in. Check that you are signed in. If you are not signed in then click on Sign In and make sure to sign in using the same account as you used when you activated your invite.

Author is not signed in

You are signed in but not with the account that you used when you activated your invite. Please sign out and then sign back in again making sure you use the same account that you used when you activated your invite. You will have received an email from Learning Toolbox (no_reply@ltb.io) when you activated your invite reminding you what account you used to do this.

Author is signed in but not with the same account they used to activate their invite link

In order to create a stack/ePoster in Learning Toolbox for a conference you must have activated the invite link you were sent for that conference stack/ePoster and you must have signed in using the same account you used when you activated your invite link.

If you click on Create Stack then you will see the list of the invites that you have activated (as shown in the example screenshot below).

Example screenshot showing a user’s list of activated invites

If you do not see your ePoster invite in the list then this indicates that the account you are using does not yet have permission to create that ePoster/stack. There are two possible reasons for this:

You have not yet activated that ePoster/stack’s invite. If you are making more than one ePoster/stack for a conference then you will have been sent a separate invite email for each of your ePoster/stacks. You need to activate each one. If you have not yet activated this ePoster’s invite then find the invite email (it will have been sent to you by no_reply@ltb.io) and click on the invite link and sign-in.

You activated that ePoster/stack with a different account. Sometimes authors accidentally activate their ePoster invites with different accounts (e.g. activating their first ePoster invite by signing in using Google and activating their second ePoster invite by making a local account). If you have done this by accident and you want all your invites connected to the same account then please contact your conference support team (click on Support to see the email address or look for their address on the Getting Started Page) and they should be able to sort that out for you.

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Creating and returning to edit your ePoster/stack

Category: FAQ - Edit

Sign in to the Learning Toolbox website https://my.ltb.io/ and then:

  1. Click on the Stacks menu
  2. Click on the title bar of your ePoster/stack to open it
  3. Click on the Edit button to open the editor
  4. You can now edit it as normal. Remember to Save regularly.

These steps are shown in the annotated screenshots below.

Find your ePoster/stack
Open the ePoster/stack in the editor
Saving your ePoster/stack in the editor
Category: FAQ - Edit

In order to create a stack/ePoster in Learning Toolbox for a conference you must have activated the invite link you were sent for that conference stack/ePoster and you must have signed in using the same account you used when you activated your invite link. If you have not received and activated your invite link then read this FAQ answer [How do I find my invite link].

After you have signed into Learning Toolbox (https://my.ltb.io/) do you see the Getting Started Page (image below) when you click on Create Stack?

Getting Started Page

If you see the Getting Started Page then this means your account does not have permission to make an ePoster/stack. There are two possible reasons for this:

You are not signed in. Check that you are signed in. If you are not signed in then click on Sign In and make sure to sign in using the same account as you used when you activated your invite.

Author is not signed in

You are signed in but not with the account that you used when you activated your invite. Please sign out and then sign back in again making sure you use the same account that you used when you activated your invite. You will have received an email from Learning Toolbox (no_reply@ltb.io) when you activated your invite reminding you what account you used to do this.

Author is signed in but not with the same account they used to activate their invite link

In order to create a stack/ePoster in Learning Toolbox for a conference you must have activated the invite link you were sent for that conference stack/ePoster and you must have signed in using the same account you used when you activated your invite link.

If you click on Create Stack then you will see the list of the invites that you have activated (as shown in the example screenshot below).

Example screenshot showing a user’s list of activated invites

If you do not see your ePoster invite in the list then this indicates that the account you are using does not yet have permission to create that ePoster/stack. There are two possible reasons for this:

You have not yet activated that ePoster/stack’s invite. If you are making more than one ePoster/stack for a conference then you will have been sent a separate invite email for each of your ePoster/stacks. You need to activate each one. If you have not yet activated this ePoster’s invite then find the invite email (it will have been sent to you by no_reply@ltb.io) and click on the invite link and sign-in.

You activated that ePoster/stack with a different account. Sometimes authors accidentally activate their ePoster invites with different accounts (e.g. activating their first ePoster invite by signing in using Google and activating their second ePoster invite by making a local account). If you have done this by accident and you want all your invites connected to the same account then please contact your conference support team (click on Support to see the email address or look for their address on the Getting Started Page) and they should be able to sort that out for you.

If you are creating (or have created) ePosters for more than one conference (e.g. AMEE 2022 and NASS 2021) then you will be an author in more than one domain in Learning Toolbox (e.g. both AMEE and NASS).

When you sign-in to Learning Toolbox you will automatically be in the domain that you most recently accessed. If you click on Create Stack or Stacks then it will only show you your activated invitations or stacks that are part of that domain.

You can see which domain you are in by looking at the top right hand corner of the screen. Next to your name it will show you the name of the domain. Next to the Signed In button it will show you the logo of that domain.

To switch to another domain you click on the Signed In button and choose the domain from the drop-down menu.

You will then see that the domain name and the domain logo change to the new domain. If you click on Create Stack or Stacks then it will show you your activated invitations or stacks within this domain.

Category: FAQ - Edit

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Adding content to your ePoster/stack using the Tile Library

There are three main sections to the Learning Toolbox editing screen:

  1. The tile library shows all the different types of content you can add to your ePoster.
  2. Your ePoster. You see your ePoster as you build it. It is shown as it would appear on a mobile phone.
  3. The settings. The settings area changes dynamically depending on which part of the ePoster you are editing.

You add content to your ePoster by dragging the relevant tile from the tile library into your ePoster and then filling in the information required in the settings area.

A summary of the type of information you can add using each Tile is shown below.

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Commonly used Tiles

The File Tile is used to add a file to your stack. 

Why use the File Tile?

Authors often use the File Tile to add files that help to present their work (powerpoint,  video or PDF) or documents  that give background material on their work (report, survey, guidelines, case study, handbook). The tile titled Presentation in this example ePoster is a File Tile.

What file types can be added?

The file types that can be added include: PowerPoint files (.pptx .ppt), Word documents (.docx .doc), PDF files (.pdf), videos (most formats), audio files (most formats), image files (most formats).

Restrictions

Please note there is a 400MB file size limit on files uploaded using the File Tile. If your file is a video and is above this size then we recommend that you upload it to a video sharing site such as YouTube or Vimeo and then use the Online Content Tile to link to it.

Using the File Tile

Drag and drop a File tile from the Tile Library into your ePoster (1) and then click in the Add File box (2) in the Settings area and choose the file to add from your computer.

The file will be uploaded and will be processed. This processing makes sure that your file is viewable and produces a background image for your tile. If you only want viewers to view the file but do not want them to be able to download it then you should switch off the download button. Remember to Save your stack after you have added new information.

The Online Content Tile is used to link to a web page or online resource. 

Why use the Online Content Tile?

Authors often use the Online Content Tile to link to their professional profile (LinkedIn, ResearchGate or staff page), their organisation or project’s web page, a video they have uploaded to YouTube or Vimeo, online references and papers related to their work or to link to another online resource that they have created. The Tiles titled University of Leeds and LRF19 Keynote in this example ePoster are both Online Content Tiles.

Using the Online Content Tile

Drag and drop an Online Content Tile from the Tile Library into your ePoster (1) and then type in the webpage you want to link to in the URL box and click Add (2).

Image showing how to add a link to a webpage using the Online Content Tile

If you want to, you can change the Tile title (3) and the Tile Background image (4). You can also change the size and colour of the tile in the Layout tab (5).

Image showing where you can change the tile title, background image and layout

Remember to Save your stack after you have added new content.

The Text Content Tile is used to add text content to your stack. 

Why use the Text Content Tile?

Authors often use the Text Tile add an abstract, introduction or key messages to their stack. The tile titled Abstract in this example ePoster is a Text Content Tile.

Using the Text Content Tile

Drag and drop an Text Content Tile from the Tile Library into your ePoster (1) and then type (or paste) in the text that you want to include (2) and give the Tile a meaningful title (3). You can also change the layout of the tile (size, colour and background image) by clicking on the Layout tab (4).

Image showing how to use the Text Content Tile to add text to your stack

Remember to Save your stack after you have added new content.

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Advanced Tiles

The App Link Tile is used to a link to an App into your stack. 

Why use the App Link Tile?

Authors often use the App Link Tile if they have developed an App as part of their work or if they have used or evaluated an App as part of their work.

Using the App Link Tile

Drag and drop an App Link Tile from the Tile Library into your stack (1). Then click on the drop down menu to choose the App that you want to include (2). If you cannot find the App that you want to include in the list then please email support@stack.services and if possible we will add it to the list. A title will automatically be added to the Tile, but you can change this. You can also change the layout of the tile (size, colour and background image) by clicking on the Layout tab (3).

Image showing how to add an App to your stack using the App Link Tile

Remember to Save your stack after you have added new content.

The Collection Tile is used to a collection of files or links to your stack. 

Why use the Collection Tile?

Authors often use the Collection Tile if they have a set of related material that they want to group together in their stack (such as references or background study materials). The Collection Tile allows you to do this with files and web links. If you want more flexibility over what to include in your set of materials and how it appears onscreen then you should use a Stack Screen Tile instead. The tile titled Related Papers in this example ePoster is a Collection Tile.

Using the Collection Tile

Drag and drop a Collection Tile from the Tile Library into your stack (1). Type in a Title for your Tile (2). Then click on the drop down menu and choose to Add new collection (3).

Image showing how to start to add a collection of material to your stack using the Collection Tile

Type in a name for your collection and click on the tick button (4).

Buttons will now appear onscreen allowing you to click and Add a Link or Add a File (5). Click on the appropriate button and then follow the prompts to upload a file or add your weblink. Once it is added then you can click on the appropriate button again to add your next link or file.

Image showing the buttons that allow you to Add a link or Add a file to your Collection

Onscreen you will see a list of the links and files that you have added to this collection. If you need to then you can edit or delete an item by clicking on its edit or delete button (6). It is also possible to drag and drop the items in the list to change the order in which they will appear.

Image showing the location of the edit button next to an item in the collection list

Remember to Save your stack after you have added new content.

The News Feed Tile is used to connect to an RSS news feed and show the most recent posts from that feed in your stack. 

Why use the News Feed Tile?

Authors can use the News Feed tile if they want to link to an RSS news feed service that provides up-to-date information on a particular topic related to their work. For example this news feed from BMC Medical Education (https://bmcmededuc.biomedcentral.com/articles/most-recent/rss.xml) provides links to recent articles on medical education. An author may know of a news feed that is particularly relevant to their work and can use the News Feed Tile to link to that.

Using the News Feed Tile

Drag and drop a News Feed Tile from the Tile Library into your stack (1). Type or paste in the URL (web address) to the news feed that you want to connect with and click on the Get Feed button (2).

This creates a live link, so that when viewers click on this Tile they will see the most recent updates sent by that news feed service.

Remember to Save your stack after you have added new content.

The Other Stack Tile is used to add a link to another stack. 

Why use the Other Stack Tile?

Authors often use the Other Stack Tile if they have more than one ePoster in a conference and they want to add a direct link from one of their ePosters to the other ePoster. Authors also use the Other Stack Tile if they want to link to another ePoster by their research group or if they want to link to an ePoster that they made for a previous year’s conference. The tile titled Explore an ePoster in this example ePoster is an Other Stack tile.

Using the Other Stack Tile

Drag and drop an Other Stack Tile from the Tile Library into your stack (1). Type in a Title for your Tile (2). Then click on the target stack edit icon to choose the stack you want to connect to this Tile (3).

Image showing how to add an Other Stack Tile to your stack

A search box will appear. Type in here to search for the stack you want (4). When you find the stack you want click on its title bar (5) to link it to this Tile.

Image showing how to search for the stack to link to the Other Stack tile

Remember to Save your stack after you have added new content.

The Stack Screen Tile is used to a new screen to your stack and you can then add more content into this new screen. 

Why use the Stack Screen Tile?

Authors use the Stack Screen Tile when they want to add structure to their stack. It allows them to create new screens into which they can add new content. Authors often use the Stack Screen Tile if they have a lot of content and want to separate it into different spaces – e.g. a screen for authors’ information, a screen for presentations, a screen for background material, a screen for references. The tile titled Authors in this example ePoster is a Stack Screen tile.

Using the Stack Screen Tile

Drag and drop a Stack Screen Tile from the Tile Library into your stack (1). This Tile will be used as the link to your new screen. Type in a Title for your Tile (2). Then click on the drop down menu and choose to Create new screen (3).

A new empty screen is now created and you can add new content to this screen by dragging in Tiles from the Tile Library as normal (4). Your new screen is automatically called Screen 2. If you want to give it a new name (to help you remember the type of content you have added to this screen) then click on the screen settings icon (5) and add the new name. When you have finished adding content to your new screen then you can return to your stack’s Home screen by clicking drop down menu and choosing Home (6).

Remember to Save your stack after you have added new content.

The Twitter Feed Tile is used to connect to a Twitter account or Twitter hashtag and show the most recent tweets from that account or hashtag in your stack. 

Why use the Twitter Feed Tile?

Authors use the Twitter Feed tile if they want to link to their own Twitter account, a project Twitter account or a Twitter hashtag that they know will be regularly posting updates related to the work reported in their ePoster. The tile titled @LTBePosters in this example ePoster is a Twitter Feed Tile.

Restrictions

We have to rely on what Twitter’s API defines as “recent tweets”. This means it is restricted to tweets in the last 7 days. Mentions, replies and reposts may also be included. The maximum number of tweets it will show is 15. It will return 0 tweets if it does not consider there to be any matching tweets in the last 7 days.

If the Twitter Feed Tile does not give the results that you want then we recommend that you use the Online Content Tile instead and link that directly to your Twitter account’s home page.

Using the Twitter Feed Tile

Drag and drop a Twitter Feed Tile from the Tile Library into your stack (1). Give your Tile a title (2). In the search box type either a twitter account name (e.g. @LTBePosters) or a twitter hashtag (e.g. #meded) and then press the Get Tweets button.

This creates a live link, so that when viewers click on this Tile they will see the most recent tweets linked to that twitter account or twitter hashtag.

Remember to Save your stack after you have added new content.

The User Content Tile is used to allow viewers to add content to your stack. 

Why use the User Content Tile?

Authors use the User Content Tile if they want to collect information from the viewers of their stack. For example they could be asking viewers to add links to research or reports that are related to the work reported in the stack. They could be asking viewers to share images or sounds related to the work reported in the stack. Another example is when the author has created the the stack to support a round table discussion; the author may then use the User Content tile to allow all participants in the round table discussion to add materials for inclusion in the discussion. The tile titled Your Ideas in this example ePoster is a User Content tile.

Using the User Content Tile

Drag and drop a User Content Tile from the Tile Library into your stack (1). Type in a Title for your Tile (2). Then click on the drop down menu and choose to Add new collection (3).

Image showing the first steps in adding a User Content Tile to your stack

Type in a name for your user content collection and click on the tick button (4).

You can now choose the privacy settings for your user content collection (5). If you want every viewer to be able to see all the added material then you should leave this setting in its default position. You can also choose what type of content users can add to the user collection (6). If you want to then you can also choose to add some content (a link or a file) to the collection yourself (7).

Image showing the expanded settings for a User Content Tile

Remember to Save your stack after you have added new content.

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Co-authors

Currently Learning Toolbox does not support live collaborative editing of an ePoster by multiple authors. Instead each ePoster has one person who takes on the editing author role.
If you have been sent an invite link to create an ePoster for a conference, then the first person who follows that link will be given the editing role.
 
The person who takes on the editing author role will be able to add their co-authors’ names to the ePoster by adding their names in the Stack Poster Details Tab and can also specify who will appear in the summary view as the Named Author. However, their co-authors will not be able to edit the ePoster.
 
The editing author can also share the link to the ePoster with their co-authors (How do I share an ePoster from my computer) so that their co-authors can view the developing ePoster and email them with any feedback or suggestions. If they do this then they should make sure they change the ePoster permissions from Private to Hidden and Anonymous Access (How do I set access permissions) before sending the link to their co-authors.
 
If your co-author has followed the invite link after you then they will get a message explaining that the link has already been used. If you would like to switch the editing role to them then just contact support (the team who are supporting your use of Learning Toolbox) and they will be able to do this for you.
 
Category: FAQ Co-authors

The Named Author space (1) allows you to decide which author’s name you want to appear on the summary view of the stack/ePoster in the showcase.

The default is that the editing author’s name will appear here, but you can change this to a different name. If you then save (2) and close the editor (3) then you will be able to see where the Named Author appears in your stack/ePoster’s summary view (4).

There is a character limit of 25 for the Named Author to ensure that it can be displayed within the summary view. This means you will not be able to list all the co-authors of a stack/ePoster within the Named Author space. Although you can use the academic convention of et al. to indicate within the Named Author space that there are more authors (e.g. I could edit the Named Author to be “T. Treasure-Jones et al.”)

You can also add all your co-authors details within the stack/ePoster itself. Many authors add a Text Tile listing all the co-authors. Another possible approach is to add a new Screen and on that new screen to add a Tile for each author which links to their professional webpage.

Category: FAQ Co-authors

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Editing Tiles

When you are in the editor then you can edit a tile by clicking on its edit button (in the top right hand corner of the tile). 

To delete a tile, first click on its edit icon (top right hand corner) and then click on the delete button in its setting’s area.  Be careful to make sure you are deleting the correct tile. This delete cannot be undone. 

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Changing the layout and appearance of a tile

You can always return to a tile that you have previously added to your ePoster and edit it.

  1. Click on the edit icon on the tile that you want to edit. Note that the edit icon of the tile that is open for editing appears red.
  2. You can now make any changes you want to the content of the tile in the Settings tab
  3. And you can make any changes you want to the appearance of the tile in the Layout tab

 

  1. Click on the Layout tab
  2. Within the Layout tab you can change the tile size
  3. tile colour
  4. and set or change the background image

  1. Click on the Set Image button. This appears in the Layout tab for most tiles, but appears in the Settings tab for the File and Online Content tiles.

This opens the image selector. From here you can choose to:

2. Upload an image from your computer
3. Search the Pixabay repository of copy-right free images that are available for you to use
4. Pick an image you have previously used from Pixabay

When you pick an image then you will have the chance to crop and resize it.

5. You can crop it by dragging and moving the image so that the area you want appears within the focus area.
6. You can resize the image using the resize scrollbar
6. Click on Apply when you are happy with the image preview. Note that the top section of the image will not show on your tile if you have used a tile title.

When you pick an image then you will have the chance to crop and resize it.

1. You can crop it by dragging and moving the image so that the area you want appears within the focus area.
2. You can resize the image using the resize scrollbar
3. Click on Apply when you are happy with the image preview. Note that the top section of the image will not show on your tile if you have used a tile title.

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Adding a PowerPoint file to your ePoster/stack

You can add a powerpoint presentation using the File Tile. Drag and drop a File tile from the Tile Library into your ePoster (1) and then click in the Add File box (2) in the Settings area and add the powerpoint file from your computer.

Learning Toolbox will automatically convert your powerpoint presentation into a PDF file so that it can be viewed inside the PDF viewer within the Learning Toolbox app or within any web browser. This conversion takes a little time and there will appear a message telling you it is being processed (3). When the processing is finished then you will see the first slide in your presentation appear as the image on your File tile. You can edit the tile title and the tile image (as usual) if you want to change them.

Please note there is a 400MB file size limit on files uploaded using the File Tile. However, we would recommend that you keep your files much smaller in size if possible since large file sizes will not produce the best experience for the viewer (due to loading times).

Category: FAQ PowerPoint

If you have added a File to your ePoster/Stack using the File Tile and you want to replace that file with an updated version then this is possible.

Return to your ePoster and open it for editing and then follow these steps:

  1. Click on the edit icon in the top right of the File Tile you want to edit ​
  2. Look in the settings area
  3. ​Click on the edit icon next to your uploaded filename

​You will then be able to upload your new file. Once it has uploaded and processed then you should save your stack/ePoster. 

Category: FAQ PowerPoint

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Adding a video to your ePoster/stack

There are two different ways in which you could include a video in your ePoster/Stack. Both approaches will allow the video to be played inside your ePoster.

As a File

You can add a video using the File Tile. Drag and drop a File tile from the Tile Library into your ePoster (1) and then click in the Add File box (2) in the Settings area and add the video file from your computer.

The file will be uploaded and will be processed. Whilst it is being processed there will be a default image showing on your file tile. Once the processing is finished then the tile will show a still image from your video as the tile image. However, you can continue editing and add other tiles whilst this processing is being done.

Please note there is a 400MB file size limit on files uploaded using the File Tile. If your file is above this size then we recommend that you consider saving your video in a lower resolution (more suitable for viewing on the web) before uploading it. If however you do want to add a larger video file then you can do this by uploading it to a video sharing platform first and then add it to your ePoster as an online content tile (see below).

2. As Online Content (Using YouTube or Vimeo)

Another way to add a video to your ePoster is to upload your video to a video sharing platform like YouTube or Vimeo first. In Learning Toolbox you can then add an Online Content tile to your ePoster (A) and add in the url link (web address) to where your online video appears on the video sharing platform (B).

Category: FAQ-Video

Some conferences ask their authors to add a video presentation to their ePoster/Stack. A common way that people make video presentations is to use PowerPoint.

If you want to make a video presentation using PowerPoint then we recommend following the instructions from Microsoft (see links below) to add a narration to your PowerPoint presentation and then save that as a video file.

Please note that Learning Toolbox does not support .PPSX files, so when you save your presentation as a video you should save it as an MP4 file, not as  a PPSX file.

Please also note that you should choose to save your video in 720p (or internet) resolution (not the 1040p default that Powerpoint offers) as this is the most suitable format for videos playing on the web. Following these instructions will reduce the chance of hitting any upload issues due to the file size.

You can then add the video to your Learning Toolbox ePoster/Stack using the File Tile.

Category: FAQ-Video

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Adding an extra screen/layer to your ePoster/stack

If you are adding a lot of material to your stack then you may find it useful to create an extra screen. You can do this by using the Stack Screen tile. This will allow you to add a tile that creates and opens a new screen.

To create an extra screen:

  • Add a stack screen tile to your stack (1)
  • The settings area will show which screen that tile is currently pointing at. Click on the down arrow (2) next to the target screen name and then choose “Create New Screen” from the menu that appears.

  • This will immediately create a new empty screen (which will be connected to the stack screen tile you added) and move you to that empty screen
  • It will give it a default screen name (3) which you can edit and change to something more meaningful
  • You can now add new tiles to this screen as normal

  • Note that there is always a bar visible in the window that shows you the name of the current screen you are editing (4)
  • When you want to move to another screen (e.g. back to the start screen) you can just click on the menu next to the current screen name (5) and choose the name of the screen you want to move to

 

If you have created different screens in your ePoster stack (by using the Stack Screen Tile) then you may later want to move a Tile from one screen to another screen. You can do this in the Layout Tab of the Tile as shown below.

  1. Click on the Tile’s edit icon to open its settings
  2. Click on the Layout tab
  3. Choose the screen from the Show Tile on Screen drop down menu

The screen you want to move the tile to must already exist. The Stack Screen Tile is the easiest way to create a new screen and link to it.

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Restrictions on what can be included in your ePoster/stack

Learning Toolbox automatically creates optimised and resized images to reduce use of bandwith without losing image quality.

For tile background images you want to make sure your that your cropped image –the square or oblong cut-out that you create using the LTB imagepicker–  has at least 400 pixels.

For your mini-Poster image you need to make sure that the cut-out has at least a 1000 pixel width left, especially when you aim to have it printed.

Don’t worry about measuring this exactly, you can just try what it looks like using the LTB app or the LTB webviewer.

You add content to your ePoster by dragging a tile from the Tile Library into the mobile phone view of your ePoster and then filling in the required information in the settings area.

A summary of the type of information you can add using each Tile is shown below.

In short: Yes, there are legal restrictions. 

You should only upload material that you have permission to add. Even when material is in the public domain (such as websites), you should be careful to ensure that you are not presenting it as if it was your own.

There are two things to consider. Firstly the copyright of the material and secondly whether it contains protected content matter.

Copyright, Copyleft

As a rule of thumb: Do not upload the work of others as your own. Only upload content of others if they have given you permission (or if they have licensed it under Creative Commons).

Another option is to use materials that have been specifically marked as no rights reserved, public domain or copyleft. Usually these works are released under a Creative Commons CC0 license and allow you to freely use them for commercial and non-commercial purposes.

The Pixabay image library that is integrated in Learning Toolbox, provides over 1 million images that can be freely used.

Privacy, Portrait right  and trademarks

This mouse is not protected.

In addition you should consider if depicted contents may be subject to additional copyrights, property rights, trademarks, protrait right, etc. and may require the consent of a third party or the license of these rights. For example the Disney’s image of Mickey Mouse is a protected trademark.

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Restoring your deleted ePoster/stack

If you have accidentally deleted your ePoster/Stack and you want to restore it then this is possible.

First click on Stacks (1) and then click on the Deleted Stacks tab (2).

Finding your deleted stacks

This will then show any stacks that you have deleted. Click on the restore this stack bar (3) of the stack you want to restore.

You will then see onscreen any open invitations (invitations that do not already have an ePoster/stack linked to them) to which you can restore and link this stack. Click on the restore button (4) next to the invite you want to restore and link this ePoster/stack to. Your stack will now be restored and you can click on the Edit button to edit it as normal.

If you do not have any open invitations showing then this is probably because you you have already created a new stack linked to the invite which this deleted stack was previously linked to. In that case you should return to the Stacks and delete the new stack you had made. This will then open the invite again. You can then return to your Deleted Stacks and restore your chosen stack to that invite.

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Previewing and checking your ePoster/stack

If you want to preview and check your ePoster in a web browser then you can just press the preview button (1) and the ePoster will open in the viewer. What you see here is what your ePoster viewers will see if they are viewing your ePoster in a web browser on a computer or tablet. From here you can click on the tiles (2) and check that it is working as you expected. Once you are finished then just click on the X button (3) to close the viewer and return to the editor.

What you see in the preview is exactly what the conference organising team sees when they check and publish your ePoster. So the preview allows you to be sure the ePoster is working as you want and you know that the conference team will see exactly the same.

You can change the permissions of your stack to determine who can open it and whether it shows up in searches.

To do this sign-in and open your ePoster as usual, but do not click on the Edit button. Instead next to the Edit button you will see the access permissions button that indicates what permissions your stack currently has (Private, Restricted or Public). If you are still developing the stack then it is probably still set as Private. If the conference has just finished then it is probably set as Public. 

Click on that access permissions button and you will see the drop down menu allowing you to change the access permissions for your stack. 

If you are still working on the stack but want to share it with others (perhaps your co-authors) so they can see what you have done, then you should change the permissions to Public and Hidden. This will mean that only people who have been sent the QR code or web address for your stack will be able to open and view it. 

If the conference has finished and you do not want your stack to be accessible any longer then you should change the permissions to Private.

If your stack is still Private then you should first set its access permissions to Public (See How do I set access permissions?) so that you can view it on your phone without signing in.

You can then view your ePoster stack on your smartphone by scanning its QR code. This will open the ePoster in the browser on your smartphone. You can interact with it in the browser or choose to open it in the LTB App.

If you are in the editor the you will not see the QR code. You should first press the Close Editor button. This will then bring you to the summary screen which shows the QR code.

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Creating the mini-poster

An option usually used by onsite conferences to promote your ePoster onsite.

The mini-poster is a printable poster that acts as an advert for and a gateway into your interactive ePoster. Onsite conferences usually print and display these at the venue as a way of promoting the ePosters.

You add the information that will be used to make your mini-poster in the Stack Poster Details tab within the stack/ePoster editor.

You can then enter all the information that will appear on your mini-poster, as described below. Remember to save your ePoster after you have added these details.

Category: FAQ Mini-poster

Your mini-poster should look something like the example shown below:

If your mini-poster does not look as you expected, then return to the editor and check that you have filled in all the fields needed to make your mini-poster.

Category: FAQ Mini-poster

This is an important step if your conference is using the printed mini-posters. Printed mini-posters are usually used by onsite conferences as way to advertise and provide access to your ePosters at the venue.

Marking your stack/ePoster as ready for printing will let the administrators know that you are happy for them to generate and print your mini-poster.

You will see this view (offering the option to mark as ready for printing) when you have closed the stack/ePoster editor.

If you do not see these buttons then this will be because you are creating a stack/ePoster that is not linked to a conference/event invite. In this case you do not need to mark your ePoster as ready for printing.

Category: FAQ Mini-poster

The image on the mini-poster is intended to be illustrative. It is not an image that it is intended the viewer will look at in detail, because if they want more detail about your work then they can scan the QR code on your mini-poster and open and explore your full ePoster/stack.  

The ideal dimensions of the image for your mini-poster are 1200 x 280 pixels or any ratio 30:7.  

When you add an image you can also choose to crop it to these dimensions or zoom in or out to make the key parts of the image fit into these dimensions. This FAQ answer provides more information about cropping and adjusting the size of the image within Learning Toolbox.

Category: FAQ Mini-poster

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Your ePoster on the showcase website

When your stack/ePoster is published to the showcase then viewers will see its summary information (the summary box) and be able to click on its title to open and explore it.

In the editor you can add extra information (description, image and tags) that will be included in this summary box. Adding more information helps your stack/ePoster stand out in the showcase and also helps your stack/ePoster to be found when people search the showcase.

To add this information to your stack/ePoster open your stack/ePoster in the editor and then:

  1. Click on the Stack Poster Details Tab
  2. Fill in (or check) the information (Stack name, Stack description, Image, Tags) as indicated in the image below
  3. Save your ePoster/stack
The Stack Poster Details Tab

We also recommend that you add your co-authors names to the Authors information. They will not display in the summary box, but this information will be included when viewers search for ePosters and viewers will be able to see your full list of authors when they hover over the Lead Author name in your ePoster’s summary. If you have many authors then we recommend just including surnames so that you do not exceed the character limit on this field which is approx 110.

You do not need to fill in the two boxes at the bottom of the Stack Poster Details tab unless your conference is using mini-posters, as this information would only appear on the printed mini-poster. Mini-posters tend to be used by onsite conferences as they are printed and displayed at the venue.

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Marking your ePoster as ready to publish to the showcase

You will see this view (offering the option to mark your ePoster as ready) when you have closed the stack/ePoster editor.

You need to click on both buttons to indicate that it is ready to print and ready to publish. In fact there will be no printing done for online only conferences, but you still need to click the ready for printing button. In future this button will be removed for online only conferences.

We strongly recommend that you preview your stack/ePoster and check that it works as you expect, before you mark it as ready to publish.

Marking your stack/ePoster will let the administrators know that your stack is ready. It will not be published to the showcase immediately, as the administrators will take that action and they may have many stacks/ePosters to review. However, once it has been published then you will see a message onscreen indicating that this has been done (as shown in the image below).

Confirmation that your stack/ePoster has been published to the showcase

If you do not see the buttons that allow you to mark you ePoster as ready then this will be because you are creating a stack/ePoster that is not linked to a conference/event invite with a showcase. In this case you can instead make your ePoster public yourself by changing its access permissions.

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Presenting your ePoster/stack (General advice)

The exact details of how to present your ePoster (the time available, whether the ePosters are presented onsite or online etc.) will vary from conference to conference.

The file below contains some general advice on presenting Learning Toolbox ePosters at conferences and how to practise your presentation.

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Exploring and sharing published ePosters/stacks

Open the ePoster in the Learning Toolbox app.

Click on the star icon (1) to favourite and follow the ePoster.

Click on the drop-down menu (2) and choose My Favourites (3) to browse all your favourite ePosters.

 

An easy way of sharing an ePoster with someone who you are talking to is to show them its QR code. They can scan this and view the ePoster on their own phone.

To do this you just need to open the ePoster in the Learning Toolbox app on your phone. Then open the drop-down menu (1) and choose Share (2).

The screen will then show your ePoster’s summary information and its QR code (3). The other person can use their phone to scan the QR code. You will also see the unique web address (4) for your ePoster, so you can choose to copy and send that to them instead.

Please make sure that your ePoster has been published or you have made it public (by changing its access permissions) before you share it.

Open the ePoster in the Learning Toolbox editor. Here you can see the QR code (1) and the unique web address (2) for this ePoster. You can copy these and share them or include them in your own dissemination material about your work. 

Please make sure that your ePoster has been published or you have made it public (by changing its access permissions) before you share it.

First open your ePoster (Click on the Preview in the Editor or click on its Title in the Showcase) . Then click on the More Menu (1) and choose Share (2).

You can now click on the Share on Twitter button (3) to share this ePoster/Stack to Twitter.

You will be asked to sign into Twitter (if you are not already signed in) and a draft tweet will be created containing the unique web link (4) for your ePoster/Stack. You can edit this tweet as you want before pressing Tweet to post it.

Please make sure that your ePoster has been published or you have made it public (by changing its access permissions) before you share it.

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Engaging with the viewers of your ePosters/stacks

By default each stack has a chat channel that allows viewers (and the author) to post questions, comments and answers that attach to the stack. The chat channel is a single discussion thread.

Viewers of your stack can view and contribute to the chat by tapping on the chat icon when they are viewing your stack. They will be asked to sign-in if they are not already signed in. If they do not have an account then they can sign-in using one of the social media routes or by creating a new Learning Toolbox account. If the viewer is signed in, then the counter on the chat icon shows the number of unread chat messages.

In the chat area, viewers (and the author) of the stack can send chat messages and can also turn on email notifications if they want to receive email notifications of any new chat activity on this stack.

For more information on how delegates and authors can engage with the published showcase ePosters, you can view the Showcase Help Page.

This chat discussion is public – viewable by anyone who looks at the stack. The author can choose to turn off the chat channel if they do not wish to allow discussion around the stack. This is done in the stack editor.

Category: FAQ Engaging

By default each stack has a chat channel that allows viewers (and the author) to post questions, comments and answers that attach to the stack. The chat channel is a single discussion thread.

You can choose to get email notifications of new chat activity on your ePoster. You can turn this on in the ePoster editor. The email notifications will be sent to the email address that you used when signing in.

It is also possible to turn on the email notifications when you are viewing any ePoster. You just open the chat area of that ePoster and then turn on the email notifications. You can do this for your own ePosters and for other authors’ ePosters. The email notifications will be sent to the email address that you used when signing in.

For more information on how delegates and authors can engage with the published showcase ePosters, you can view the Showcase Help Page.

Category: FAQ Engaging

You can get push notifications of new chat activity sent to your smart phone or tablet using the Learning Toolbox App. To get the Learning Toolbox App search your App store for ‘Learning Toolbox’ or scan the QR code below.

  • Install the Learning Toolbox App on your phone or tablet and make sure you agree to accept notifications
  • Open the Learning Toolbox App on your phone or tablet and sign-in to the App
  • Now, even if you close the App on your phone, then whenever there is any new chat activity on any of your ePosters (where you are the editing author) then you will receive a notification on your phone/tablet. You will also receive notifications of new chat activity on any other ePosters that you favourited whilst signed into Learning Toolbox.
Category: FAQ Engaging

As the author you can remove messages from the chat if you want to. We allow this since it is your ePoster and so you should have control over what is posted in the chat area and should be able to remove something if you don’t want it there.

Only the editing author and the domain administrator can remove messages from an ePoster’s chat area.


To remove a chat message, first view your ePoster and open its chat area. Next to each message you will see there is a small edit icon. Click on the edit icon and you will then see a small bin icon appear in the message. If you click on the bin icon then that message will be deleted (see annotated screenshot below).

Category: FAQ Engaging
  1. You can see a simple report on the views of your stack by clicking on the Stack Tools button when you open your stack.

2. This takes you to the simple statistics report for your stack, where you can see the monthly views of your stack.

3. And the number of people who have subscribed to your stack (by making it a favourite).

Category: FAQ Engaging

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Using templates

Some conferences have introduced templates for their ePosters/stacks. If your conference has a template then when you click on Create Stack (1) then you will be offered the choice of either Creating from an empty stack or using a template (2).

Your initial ePoster/stack will then be created using the template and you will be taken to the editor. In the centre of this screen you will see a mobile view of your ePoster/stack (3) containing the tiles (content) from your conference template. On the right you will see the general stack settings area (4) where you can add the summary information about your ePoster/stack. On the left is the Tile Library (5) which you can use later to add extra tiles/content to your ePoster.

The mobile view with the tiles shows the information your conference is expecting you to include. You should edit each Tile to add the information they have requested. To edit a tile click on the tile edit icon (6) on its top right hand corner. The settings area (7) will then change to indicate what type of content you can add to this Tile. Add it here in the settings area. You can also change the tile’s layout if you wish. Remember to save (8) your ePoster/stack regularly.

When you have finished editing all the tiles that are in your ePoster/stack then you should also fill out your ePoster’s summary information in the Stack Poster Details tab (9) in the General Settings area. This summary information is used when people search the ePoster showcase, so it will help people to find your ePoster. You can also choose to add more tiles/content to your ePoster/stack using the Tile Library (10). You simply drag and drop the relevant tile from the library into the mobile view of your ePoster/stack and then add the required information in the settings area. Again, remember to save your ePoster before closing the editor or leaving the webpage.

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