LTB Support Page for EURORDIS

If you can’t find the answer to your question below or in the FAQs then please contact anne.lheveder@eurordis.org

Key Information

General Overview

Live presentation online (remote presentation)

If your ePoster has been accepted for live presentation online (remote presentation) then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Please turn up early to your session to meet the Chair person and make sure you are ready to present. Up to 15 authors will present their ePosters in each presentation session. Each author at AMEE 2022 will have 3 minutes to present and 2 minutes for questions. These remote sessions will be run using Zoom. Details of the Zoom meeting link will be sent to you before the conference. Within the Zoom meeting you will be able to share your screen and you can then open your ePoster and show any of the content that you have included in your ePoster stack. Delegates will be able to explore your full ePoster after the presentation, so you do not need to show everything.

We will also provide some guidance and answer questions about the live presentations as part of the second webinar we run for ePoster authors in August.

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

Instructions emailed to remote presentation authors in August https://mailchi.mp/6473a84ef69b/amee-eposters-remote

Category: AMEE

This 25 minute video is a session that Ken Masters ran at the AMEE 2021 Conference. In the session he presents some examples of great AMEE ePosters from 2021 and gives his advice on making effective ePosters.

Category: AMEE

ePosters are a valuable mode of information delivery at academic conferences. AMEE has been an innovator in having ePosters at its annual conferences. In 2019, the AMEE TEL Committee first introduced an ePoster prize, and the prize will be awarded again in 2023.

Eligibility for the Prize
To be eligible for the prize:

  • The ePoster must have been created for the AMEE 2023 Conference.
  • At least one author listed on the poster must be registered for the AMEE 2023 Conference.
  • In Learning Toolbox, the author must have marked their ePoster/stack as ready to publish by 1st July

More Information

Category: AMEE

Below are the dates and times for the live ePoster presentation sessions. You should double-check the times and location in the programme when that becomes available in the Swapcard platform. Please note that ePosters On Demand do not have a presentation time, but will be available for delegates to explore and engage with throughout the conference.

2OMonday 28th August09:0010:30Carron 1, Loch Suite, SEC
2PMonday 28th August09:0010:30Carron 2, Loch Suite, SEC
4OMonday 28th August14:0015:30Carron 1, Loch Suite, SEC
4PMonday 28th August14:0015:30Carron 2, Loch Suite, SEC
5OMonday 28th August16:0017:30Carron 1, Loch Suite, SEC
5PMonday 28th August16:0017:30Carron 2, Loch Suite, SEC
6OTuesday 29th August09:0010:30Carron 1, Loch Suite, SEC
6PTuesday 29th August09:0010:30Carron 2, Loch Suite, SEC
7OTuesday 29th August11:0012:30Carron 1, Loch Suite, SEC
7PTuesday 29th August11:0012:30Carron 2, Loch Suite, SEC
8OTuesday 29th August14:0015:30Carron 1, Loch Suite, SEC
8PTuesday 29th August14:0015:30Carron 2, Loch Suite, SEC
9OTuesday 29th August16:0017:30Carron 1, Loch Suite, SEC
9PTuesday 29th August16:0017:30Carron 2, Loch Suite, SEC
10OWednesday 30th August09:0010:30Carron 1, Loch Suite, SEC
10PWednesday 30th August09:0010:30Carron 2, Loch Suite, SEC

You can find more information on presenting your ePoster on the Support Page. You can also come and visit us at the ePoster Helpdesk onsite if you have questions. Sunday would be the best day to visit the Helpdesk as we will not be in the live presentation sessions on that day.

Category: AMEE

Here you will find links to the key emails we have sent to the AMEE ePoster support mailing list. As an AMEE ePoster author you should be receiving these emails. If you have not received them then please check your Spam folder. If they are not there then please contact us (support@stack.services)


Category: AMEE

AMEE is again using Learning Toolbox for the ePosters at their 2023 conference. This is the 7th year that the platform has been used by AMEE, so if you have been to previous AMEE conferences you may already be familiar with this innovative ePoster format.

Your ePoster can contain much more than just a PDF file

Learning Toolbox allows you to create a Stack of material that can be used to present and share your work online and onsite. At the simplest level you can just add a presentation or poster file to your Stack, but the platform allows you to do much more. Learning Toolbox Stacks can also contain additional materials such as videos, weblinks, papers and more.

The content you can add to your ePoster/stack

How will delegates engage with the ePosters onsite?

Onsite delegates will be able to browse, search, view and interact with your ePoster stacks on their own devices.

Learning Toolbox will make a mini-poster for each ePoster (you choose the summary text and key image). By scanning the QR code on the mini-poster delegates will be able to view and interact with the contents of your ePoster stack on their own phone.

mini-poster – can be used as an advert for and gateway into your ePoster

AMEE will print and display these mini-posters onsite, providing onsite delegates with an easy way to access and explore your work.

The mini-poster wall onsite

All the ePosters will also be published to the AMEE Showcase online where onsite and remote delegates can explore, view and interact with them online throughout the conference and afterwards.

AMEE ePoster Showcase

There will be a few internet connected screens near the mini-poster walls, so that delegates can explore the ePoster showcase and ePosters on these larger screens if they wish. You can also bring people to these screens and open and show them any of your ePoster content here. It will be an ideal place for impromptu presentations and discussions.

There will be a few large screens near the mini-posters

From the showcase or from the mini-poster, delegates can open your ePoster stack and explore all the rich content you have added. They can also post questions or comments to your ePoster, to which you can respond. This text chat discussion will be attached to your ePoster and can continue after the event. You can choose to get email notifications of new chat messages on specific ePosters. Delegates can also favourite your ePoster so that they can return to it more easily.

Ways delegates can interact with your ePoster/stack

Presenting your ePoster

ePosters have been accepted for AMEE as either:

  • For a live presentation
  • For on-demand access – ‘ePoster On Demand’

AMEE will have told you in which category your ePoster has been accepted.

Live presentations

If your ePoster has been accepted for live presentation then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Up to 15 authors will present their ePosters in each presentation session. Each author at AMEE 2023 will have 3 minutes to present and 3 minutes for questions. You will be able to open your ePoster stack and show any of the content that you have included in the ePoster. Delegates will be able to explore your full ePoster stack after the presentation, so you do not need to show everything.

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

On-demand access – ‘ePoster On Demand’

If your ePoster has been accepted for on-demand access at AMEE 2023 then you do not need to present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference. Your ePoster stack will be published to AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards. Delegates will be able to post comments and questions to your ePoster stack in its own text chat area, which you can answer and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster. You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link.

Your ePosters will be available for delegates to explore 24 hours per day – the sun will never set on the AMEE ePosters! 5 of the top 10 most viewed ePosters in 2022 were On Demand ePosters (averaging more than 230 views each). All 3 ePoster Prize Winners at AMEE 2022 were On Demand ePosters.

What support will be available?

You will have plenty of support to use Learning Toolbox before and during the conferences. There will be a webinar for authors in May. An email helpdesk (support@stack.services) will be available to answer your ePoster questions in the run-up to the conference and there will be an onsite and online ePoster helpdesk during the conference itself.

Category: AMEE

During the week of the 16th August we ran 3 short sessions for any authors of live presentation ePosters who wanted to learn more about how the live presentations will work at AMEE 2021.

Below is the recording of the short session we ran on the 19th August.

This video is only relevant to authors of ePosters accepted for live presentation.

Video recording (7 minutes)

You can play the video in full-screen by clicking on the full-screen icon at the end of the play bar.

Category: AMEE

AMEE are again using Learning Toolbox for the ePosters at their 2021 conference. We are looking forward to welcoming our returning and new authors and seeing what wonderful ePosters you create this year.

Making your rich ePoster using Learning Toolbox

Learning Toolbox allows you to create a Stack of material that can be used to present and share your work. At the simplest level you can just add a presentation or poster file to your Stack, but the platform allows you to do much more. Learning Toolbox Stacks can also contain additional materials such as audio, videos, weblinks, papers and more.

Your ePosters in the conference

Your stack/ePoster will be published to AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards. Delegates will be able to post comments and questions to your stack/ePoster in a text chat channel, which you can answer and this discussion will be attached to your stack/ePoster. You will be able to turn on email notifications of new chat activity on your ePoster.

Your ePosters will be available for delegates to explore 24 hours per day – the sun will never set on the AMEE ePosters!

Some of the ePosters will also be presented live during the conference.

If your ePoster is going to be presented live then AMEE will have informed you of this. The live presentations (3 minutes presentation and 2 minutes for questions) will be done using Zoom and the the conference organisers will be inviting presenters to join an orientation session before the conference, to make sure that everyone is familiar with the use of Zoom to share their screens. We will also provide some guidance and answer questions about the live presentations as part of the second webinar we run for ePoster authors on the 9th August.

ePoster Helpdesk in the conference

As well as providing you with support as you make your ePoster, we will also have a dedicated ePosters Helpdesk within the Virtual Conference. So if you have any questions about using the ePosters during the conference then just come to the Helpdesk. We’d love to meet you there!

Your ePosters beyond the Conference

You can continue to share and use your ePoster after the conference as well. Each ePoster has its own unique web address, so you’ll be able to direct people straight to your work. You can even edit your ePoster after the conference if the discussions at the conference identifies some extra material you want to add. Viewers will always see the most recently saved version of your ePoster.

Category: AMEE

The following dates are important:

  • 19th May at 2pm (GMT+1) Webinar Introduction to making your ePoster and how ePosters will work at AMEE 2023. Zoom link.
  • 1st July AMEE ePoster Competition DEADLINE (OPTIONAL) If you want your ePoster to be entered into the AMEE ePoster Competition then your ePoster stack must be complete and marked as ready to publish in Learning Toolbox by 1st July.
  • 1st August Final DEADLINE – Finalise your ePoster and mark it as ready to publish. 

All deadlines are at the time 23:59 Anywhere on Earth on the stated date.

Can you edit your ePoster after the deadline?

Yes, you will still be able to edit and save the ePoster after the deadline. We do not lock the ePosters even when they are published. Viewers will always be able to see the most recently saved version of your ePoster. ​The deadline has been set to give us time to check the ePosters before publishing them and to ensure that we have time to send the printable summary posters to the printers. 

So please ensure that your ePoster is ready to be published by the deadline date, but do not worry if you want to make changes or add more after that date – that will still be possible.

Categories: AMEE, Dates pages

Below are the provisional dates and times for the live onsite and remote ePoster presentations. You should double-check the times in the agenda when that becomes available in the Swapcard platform.

Remote ePoster Session (time is in CEST – Lyon time)

Saturday 27 August from 1330-1500

Live ePoster Sessions (time is in CEST – Lyon time)

2G Saturday 27 August 0930-1100

3G Saturday 27 August 1130-1300

Category: AMEE

ePosters have been accepted for AMEE 2023 as either:

AMEE will have told you in which category your ePoster has been accepted.

ePoster with live presentation onsite

If your ePoster has been accepted for live presentation onsite then AMEE will tell you the date and time of your ePoster presentation session (this information is expected in late July/early August). You are expected to be present for the full 90 minutes of the ePoster presentation session. Up to 15 authors will present their ePosters in each presentation session. Each author at AMEE 2023 will have 3 minutes to present and 3 minutes for questions. There will be a computer connected to the ePoster showcase and a projector. You will be able to open your ePoster and show any of the content that you have included in your ePoster stack. While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

ePoster presentation session
ePoster presentation session at a previous AMEE conference

Delegates will be able to explore and interact with your ePoster stack throughout the conference and beyond, as described in the ePoster on demand section below. So you do not need to show everything during the live presentation. Use the live presentation as a chance to give delegates the highlights of your work and encourage them to explore it in more detail later.

Live presentation guidance – emailed to authors on 8th July This email was sent to authors of ePosters accepted for live presentation on the 8th July 2023.

You can see the live ePoster presentation times here or check them in the conference app.

ePoster On Demand

If your ePoster has been accepted as an ePoster On Demand AMEE 2023 then you do not need to present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference.

5 of the top 10 most viewed ePosters in 2022 were ePosters On Demand (averaging more than 230 views each). All 3 ePoster Prize Winners at AMEE 2022 were ePosters On Demand. Viewers return to view the ePosters after the conference as well. The most viewed AMEE ePoster from 2017 has accumulated around 4,000 views over 7 years!

Your ePoster stack will be published to AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards.

Image of AMEE 2022 ePoster Showcase
AMEE 2022 ePoster Showcase

Your ePoster will also be showcased on the onsite mini-poster walls. Delegates will be able to open your ePoster by scanning its QR code and can then explore all the contents of your ePoster stack on their phone or computer.

Images of delegates exploring ePostrs at a mini-poster wall at a previous AMEE conference.
Delegates exploring ePosters at a mini-poster wall

There will also be a few large screens connected to the ePoster showcase and located in the mini-poster wall area. Delegates can also use these screens to explore the ePoster showcase and your ePosters. You can also bring people to these screens to show them their ePoster stack and any of its contents. It could be a perfect place for impromptu presentations and discussions.

Image showing what the large screens will look like near the mini-poster walls
Large screen – a few will be located near the mini-posters

Delegates will be able to post comments and questions to your ePoster stack in its own text chat area. You can answer them and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster.

The text chat area in every ePoster
The text chat area – available in every ePoster

You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link. Many authors use this as a way of letting people know about their work and encouraging them to explore their ePoster and post questions. You will be able to share your ePoster in this way after the conference as well.

Image showing how you can find the sharing area of an ePoster and share its unique QR code or weblink.
Easy to share your ePoster with others – using its unique QR code or weblink

Your ePosters will be available for delegates to explore 24 hours per daynot just when the conference venue is open and not only during the conference days.

For more information on all the different ways that people can engage with your ePosters please see the exploring, sharing and engaging sections of the FAQ page.

Category: AMEE

ePosters have been accepted for Ottawa 2022 as either:

  • For a live presentation onsite
  • For a live presentation online (remote presentation)

AMEE will have told you in which category your ePoster has been accepted.

Live presentations onsite

If your ePoster has been accepted for live presentation onsite then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Up to 12 authors will present their ePosters in each presentation session. Each author at Ottawa 2022 will have 5 minutes to present and 3 minutes for questions. There will be a computer connected to the ePoster showcase and a projector. You will be able to open your ePoster and show any of the content that you have included in your ePoster stack. Delegates will be able to explore your full ePoster after the presentation, so you do not need to show everything.

We will also provide some guidance and answer questions about the live presentations as part of the second webinar we run for ePoster authors on the 8th August.

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

Instructions emailed to onsite ePoster presenters on 4th August.

Live presentation online (remote presentation)

If your ePoster has been accepted for live presentation online (remote presentation) then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Please turn up early to your session to meet the Chair person and make sure you are ready to present. Up to 12 authors will present their ePosters in each presentation session. Each author at Ottawa 2022 will have 5 minutes to present and 3 minutes for questions. These remote sessions will be run using Zoom. Details of the Zoom meeting link will be sent to you before the conference. Within the Zoom meeting you will be able to share your screen and you can then open your ePoster and show any of the content that you have included in your ePoster stack. Delegates will be able to explore your full ePoster after the presentation, so you do not need to show everything.

We will also provide some guidance and answer questions about the live presentations as part of the second webinar we run for ePoster authors on the 8th August

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

Instructions emailed to remote ePoster presenters on 4th August.

In both cases your ePosters will be available for delegates to explore 24 hours per day – the sun will never set on the Ottawa ePosters!

Category: AMEE

We will be holding a webinar for AMEE and ICFDHP ePoster authors on 19th May at 2pm (GMT+1).

The webinar include an overview of how the ePosters will work at AMEE and ICFDHP 2023 as well as introducing Learning Toolbox and showing authors how to create their ePoster stack. There will be opportunities to ask questions during the webinar.

19th May 2023 at 2pm (GMT+1) Webinar for AMEE & ICFDHP 2023 ePoster Authors Zoom Meeting Link

The webinar will be recorded and the recording will be added to this Support Page.

We look forward to meeting you during the webinar.

Categories: AMEE, AMEE Webinar

This webinar focused on introducing how AMEE are using Learning Toolbox for the conference ePosters and showing how to create an ePoster/Stack in Learning Toolbox. Participants were able to ask questions throughout and these were also answered during the webinar – the questions and answers are included in the recording. To get a quick overview of what was covered you can also look at the presentation file.

Video recording (50 minutes)

You can play the video in full-screen by clicking on the full-screen icon at the end of the play bar.

Presentation used in the webinar

Categories: AMEE, AMEE Webinar

This webinar focused on how delegates (including authors) will engage with the ePosters in the AMEE 2020 Virtual Conference.

Video recording (49 minutes)

Presentation used in the webinar

Categories: AMEE, AMEE Webinar

This webinar focused on how delegates (including authors) will engage with the conference ePosters and identified some ways you can promote your ePoster and your work. It also included some advice and guidance for ePoster authors who are presenting live.

Video recording (34 minutes)

You can play the video in full-screen by clicking on the full-screen icon at the end of the play bar.

Presentation used in the webinar

Category: AMEE

If your ePoster has been accepted as an ePoster On Demand AMEE 2023 then you do not have to present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference.

5 of the top 10 most viewed ePosters in 2022 were ePosters On Demand (averaging more than 230 views each). All 3 ePoster Prize Winners at AMEE 2022 were ePosters On Demand. Viewers return to view the ePosters after the conference as well. The most viewed AMEE ePoster from 2017 has accumulated around 4,000 views over 7 years!

AMEE uses Kubify’s Learning Toolbox for all the conference ePosters. This platform allows you to do much more than just upload a PDF. So you can share presentations, videos, website links and more in your ePoster stack.

You can add any of this content to your ePoster stack

Your ePoster stack will be published to the AMEE ePoster Showcase where delegates can explore, view and interact with the ePosters throughout the conference and afterwards.

Image of AMEE 2022 ePoster Showcase
AMEE 2022 ePoster Showcase

Your ePoster will also be showcased on the onsite mini-poster walls. Delegates will be able to open your ePoster by scanning its QR code and can then explore all the contents of your ePoster stack on their phone or computer.

Images of delegates exploring ePostrs at a mini-poster wall at a previous AMEE conference.
Delegates exploring ePosters at a mini-poster wall

There will also be a few large screens connected to the ePoster showcase and located in the mini-poster wall area. Delegates can also use these screens to explore the ePoster showcase and your ePosters. You can also bring people to these screens to show them your ePoster stack and any of its contents. It could be a perfect place for impromptu presentations and discussions.

Image showing what the large screens will look like near the mini-poster walls
Large screen – a few will be located near the mini-posters

Delegates will be able to post comments and questions to your ePoster stack in its own text chat area. You can answer them and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster.

The text chat area in every ePoster
The text chat area – available in every ePoster

You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link. Many authors use this as a way of letting people know about their work and encouraging them to explore their ePoster and post questions. You will be able to share your ePoster in this way after the conference as well.

Image showing how you can find the sharing area of an ePoster and share its unique QR code or weblink.
Easy to share your ePoster with others – using its unique QR code or weblink

Your ePosters will be available for delegates to explore 24 hours per daynot just when the conference venue is open and not only during the conference days.

In this 5 minute video, you can hear from previous ePoster authors (two from AMEE conferences) about what they found most useful about this ePoster format.

For more information on all the different ways that people can engage with your ePosters please see the exploring, sharing and engaging sections of the FAQ page.

Category: AMEE

Creating your ePoster/Stack

Live presentation online (remote presentation)

If your ePoster has been accepted for live presentation online (remote presentation) then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Please turn up early to your session to meet the Chair person and make sure you are ready to present. Up to 15 authors will present their ePosters in each presentation session. Each author at AMEE 2022 will have 3 minutes to present and 2 minutes for questions. These remote sessions will be run using Zoom. Details of the Zoom meeting link will be sent to you before the conference. Within the Zoom meeting you will be able to share your screen and you can then open your ePoster and show any of the content that you have included in your ePoster stack. Delegates will be able to explore your full ePoster after the presentation, so you do not need to show everything.

We will also provide some guidance and answer questions about the live presentations as part of the second webinar we run for ePoster authors in August.

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

Instructions emailed to remote presentation authors in August https://mailchi.mp/6473a84ef69b/amee-eposters-remote

Category: AMEE

This 25 minute video is a session that Ken Masters ran at the AMEE 2021 Conference. In the session he presents some examples of great AMEE ePosters from 2021 and gives his advice on making effective ePosters.

Category: AMEE

ePosters are a valuable mode of information delivery at academic conferences. AMEE has been an innovator in having ePosters at its annual conferences. In 2019, the AMEE TEL Committee first introduced an ePoster prize, and the prize will be awarded again in 2023.

Eligibility for the Prize
To be eligible for the prize:

  • The ePoster must have been created for the AMEE 2023 Conference.
  • At least one author listed on the poster must be registered for the AMEE 2023 Conference.
  • In Learning Toolbox, the author must have marked their ePoster/stack as ready to publish by 1st July

More Information

Category: AMEE

Below are the dates and times for the live ePoster presentation sessions. You should double-check the times and location in the programme when that becomes available in the Swapcard platform. Please note that ePosters On Demand do not have a presentation time, but will be available for delegates to explore and engage with throughout the conference.

2OMonday 28th August09:0010:30Carron 1, Loch Suite, SEC
2PMonday 28th August09:0010:30Carron 2, Loch Suite, SEC
4OMonday 28th August14:0015:30Carron 1, Loch Suite, SEC
4PMonday 28th August14:0015:30Carron 2, Loch Suite, SEC
5OMonday 28th August16:0017:30Carron 1, Loch Suite, SEC
5PMonday 28th August16:0017:30Carron 2, Loch Suite, SEC
6OTuesday 29th August09:0010:30Carron 1, Loch Suite, SEC
6PTuesday 29th August09:0010:30Carron 2, Loch Suite, SEC
7OTuesday 29th August11:0012:30Carron 1, Loch Suite, SEC
7PTuesday 29th August11:0012:30Carron 2, Loch Suite, SEC
8OTuesday 29th August14:0015:30Carron 1, Loch Suite, SEC
8PTuesday 29th August14:0015:30Carron 2, Loch Suite, SEC
9OTuesday 29th August16:0017:30Carron 1, Loch Suite, SEC
9PTuesday 29th August16:0017:30Carron 2, Loch Suite, SEC
10OWednesday 30th August09:0010:30Carron 1, Loch Suite, SEC
10PWednesday 30th August09:0010:30Carron 2, Loch Suite, SEC

You can find more information on presenting your ePoster on the Support Page. You can also come and visit us at the ePoster Helpdesk onsite if you have questions. Sunday would be the best day to visit the Helpdesk as we will not be in the live presentation sessions on that day.

Category: AMEE

Here you will find links to the key emails we have sent to the AMEE ePoster support mailing list. As an AMEE ePoster author you should be receiving these emails. If you have not received them then please check your Spam folder. If they are not there then please contact us (support@stack.services)


Category: AMEE

AMEE is again using Learning Toolbox for the ePosters at their 2023 conference. This is the 7th year that the platform has been used by AMEE, so if you have been to previous AMEE conferences you may already be familiar with this innovative ePoster format.

Your ePoster can contain much more than just a PDF file

Learning Toolbox allows you to create a Stack of material that can be used to present and share your work online and onsite. At the simplest level you can just add a presentation or poster file to your Stack, but the platform allows you to do much more. Learning Toolbox Stacks can also contain additional materials such as videos, weblinks, papers and more.

The content you can add to your ePoster/stack

How will delegates engage with the ePosters onsite?

Onsite delegates will be able to browse, search, view and interact with your ePoster stacks on their own devices.

Learning Toolbox will make a mini-poster for each ePoster (you choose the summary text and key image). By scanning the QR code on the mini-poster delegates will be able to view and interact with the contents of your ePoster stack on their own phone.

mini-poster – can be used as an advert for and gateway into your ePoster

AMEE will print and display these mini-posters onsite, providing onsite delegates with an easy way to access and explore your work.

The mini-poster wall onsite

All the ePosters will also be published to the AMEE Showcase online where onsite and remote delegates can explore, view and interact with them online throughout the conference and afterwards.

AMEE ePoster Showcase

There will be a few internet connected screens near the mini-poster walls, so that delegates can explore the ePoster showcase and ePosters on these larger screens if they wish. You can also bring people to these screens and open and show them any of your ePoster content here. It will be an ideal place for impromptu presentations and discussions.

There will be a few large screens near the mini-posters

From the showcase or from the mini-poster, delegates can open your ePoster stack and explore all the rich content you have added. They can also post questions or comments to your ePoster, to which you can respond. This text chat discussion will be attached to your ePoster and can continue after the event. You can choose to get email notifications of new chat messages on specific ePosters. Delegates can also favourite your ePoster so that they can return to it more easily.

Ways delegates can interact with your ePoster/stack

Presenting your ePoster

ePosters have been accepted for AMEE as either:

  • For a live presentation
  • For on-demand access – ‘ePoster On Demand’

AMEE will have told you in which category your ePoster has been accepted.

Live presentations

If your ePoster has been accepted for live presentation then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Up to 15 authors will present their ePosters in each presentation session. Each author at AMEE 2023 will have 3 minutes to present and 3 minutes for questions. You will be able to open your ePoster stack and show any of the content that you have included in the ePoster. Delegates will be able to explore your full ePoster stack after the presentation, so you do not need to show everything.

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

On-demand access – ‘ePoster On Demand’

If your ePoster has been accepted for on-demand access at AMEE 2023 then you do not need to present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference. Your ePoster stack will be published to AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards. Delegates will be able to post comments and questions to your ePoster stack in its own text chat area, which you can answer and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster. You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link.

Your ePosters will be available for delegates to explore 24 hours per day – the sun will never set on the AMEE ePosters! 5 of the top 10 most viewed ePosters in 2022 were On Demand ePosters (averaging more than 230 views each). All 3 ePoster Prize Winners at AMEE 2022 were On Demand ePosters.

What support will be available?

You will have plenty of support to use Learning Toolbox before and during the conferences. There will be a webinar for authors in May. An email helpdesk (support@stack.services) will be available to answer your ePoster questions in the run-up to the conference and there will be an onsite and online ePoster helpdesk during the conference itself.

Category: AMEE

During the week of the 16th August we ran 3 short sessions for any authors of live presentation ePosters who wanted to learn more about how the live presentations will work at AMEE 2021.

Below is the recording of the short session we ran on the 19th August.

This video is only relevant to authors of ePosters accepted for live presentation.

Video recording (7 minutes)

You can play the video in full-screen by clicking on the full-screen icon at the end of the play bar.

Category: AMEE

AMEE are again using Learning Toolbox for the ePosters at their 2021 conference. We are looking forward to welcoming our returning and new authors and seeing what wonderful ePosters you create this year.

Making your rich ePoster using Learning Toolbox

Learning Toolbox allows you to create a Stack of material that can be used to present and share your work. At the simplest level you can just add a presentation or poster file to your Stack, but the platform allows you to do much more. Learning Toolbox Stacks can also contain additional materials such as audio, videos, weblinks, papers and more.

Your ePosters in the conference

Your stack/ePoster will be published to AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards. Delegates will be able to post comments and questions to your stack/ePoster in a text chat channel, which you can answer and this discussion will be attached to your stack/ePoster. You will be able to turn on email notifications of new chat activity on your ePoster.

Your ePosters will be available for delegates to explore 24 hours per day – the sun will never set on the AMEE ePosters!

Some of the ePosters will also be presented live during the conference.

If your ePoster is going to be presented live then AMEE will have informed you of this. The live presentations (3 minutes presentation and 2 minutes for questions) will be done using Zoom and the the conference organisers will be inviting presenters to join an orientation session before the conference, to make sure that everyone is familiar with the use of Zoom to share their screens. We will also provide some guidance and answer questions about the live presentations as part of the second webinar we run for ePoster authors on the 9th August.

ePoster Helpdesk in the conference

As well as providing you with support as you make your ePoster, we will also have a dedicated ePosters Helpdesk within the Virtual Conference. So if you have any questions about using the ePosters during the conference then just come to the Helpdesk. We’d love to meet you there!

Your ePosters beyond the Conference

You can continue to share and use your ePoster after the conference as well. Each ePoster has its own unique web address, so you’ll be able to direct people straight to your work. You can even edit your ePoster after the conference if the discussions at the conference identifies some extra material you want to add. Viewers will always see the most recently saved version of your ePoster.

Category: AMEE

The following dates are important:

  • 19th May at 2pm (GMT+1) Webinar Introduction to making your ePoster and how ePosters will work at AMEE 2023. Zoom link.
  • 1st July AMEE ePoster Competition DEADLINE (OPTIONAL) If you want your ePoster to be entered into the AMEE ePoster Competition then your ePoster stack must be complete and marked as ready to publish in Learning Toolbox by 1st July.
  • 1st August Final DEADLINE – Finalise your ePoster and mark it as ready to publish. 

All deadlines are at the time 23:59 Anywhere on Earth on the stated date.

Can you edit your ePoster after the deadline?

Yes, you will still be able to edit and save the ePoster after the deadline. We do not lock the ePosters even when they are published. Viewers will always be able to see the most recently saved version of your ePoster. ​The deadline has been set to give us time to check the ePosters before publishing them and to ensure that we have time to send the printable summary posters to the printers. 

So please ensure that your ePoster is ready to be published by the deadline date, but do not worry if you want to make changes or add more after that date – that will still be possible.

Categories: AMEE, Dates pages

Below are the provisional dates and times for the live onsite and remote ePoster presentations. You should double-check the times in the agenda when that becomes available in the Swapcard platform.

Remote ePoster Session (time is in CEST – Lyon time)

Saturday 27 August from 1330-1500

Live ePoster Sessions (time is in CEST – Lyon time)

2G Saturday 27 August 0930-1100

3G Saturday 27 August 1130-1300

Category: AMEE

ePosters have been accepted for AMEE 2023 as either:

AMEE will have told you in which category your ePoster has been accepted.

ePoster with live presentation onsite

If your ePoster has been accepted for live presentation onsite then AMEE will tell you the date and time of your ePoster presentation session (this information is expected in late July/early August). You are expected to be present for the full 90 minutes of the ePoster presentation session. Up to 15 authors will present their ePosters in each presentation session. Each author at AMEE 2023 will have 3 minutes to present and 3 minutes for questions. There will be a computer connected to the ePoster showcase and a projector. You will be able to open your ePoster and show any of the content that you have included in your ePoster stack. While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

ePoster presentation session
ePoster presentation session at a previous AMEE conference

Delegates will be able to explore and interact with your ePoster stack throughout the conference and beyond, as described in the ePoster on demand section below. So you do not need to show everything during the live presentation. Use the live presentation as a chance to give delegates the highlights of your work and encourage them to explore it in more detail later.

Live presentation guidance – emailed to authors on 8th July This email was sent to authors of ePosters accepted for live presentation on the 8th July 2023.

You can see the live ePoster presentation times here or check them in the conference app.

ePoster On Demand

If your ePoster has been accepted as an ePoster On Demand AMEE 2023 then you do not need to present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference.

5 of the top 10 most viewed ePosters in 2022 were ePosters On Demand (averaging more than 230 views each). All 3 ePoster Prize Winners at AMEE 2022 were ePosters On Demand. Viewers return to view the ePosters after the conference as well. The most viewed AMEE ePoster from 2017 has accumulated around 4,000 views over 7 years!

Your ePoster stack will be published to AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards.

Image of AMEE 2022 ePoster Showcase
AMEE 2022 ePoster Showcase

Your ePoster will also be showcased on the onsite mini-poster walls. Delegates will be able to open your ePoster by scanning its QR code and can then explore all the contents of your ePoster stack on their phone or computer.

Images of delegates exploring ePostrs at a mini-poster wall at a previous AMEE conference.
Delegates exploring ePosters at a mini-poster wall

There will also be a few large screens connected to the ePoster showcase and located in the mini-poster wall area. Delegates can also use these screens to explore the ePoster showcase and your ePosters. You can also bring people to these screens to show them their ePoster stack and any of its contents. It could be a perfect place for impromptu presentations and discussions.

Image showing what the large screens will look like near the mini-poster walls
Large screen – a few will be located near the mini-posters

Delegates will be able to post comments and questions to your ePoster stack in its own text chat area. You can answer them and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster.

The text chat area in every ePoster
The text chat area – available in every ePoster

You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link. Many authors use this as a way of letting people know about their work and encouraging them to explore their ePoster and post questions. You will be able to share your ePoster in this way after the conference as well.

Image showing how you can find the sharing area of an ePoster and share its unique QR code or weblink.
Easy to share your ePoster with others – using its unique QR code or weblink

Your ePosters will be available for delegates to explore 24 hours per daynot just when the conference venue is open and not only during the conference days.

For more information on all the different ways that people can engage with your ePosters please see the exploring, sharing and engaging sections of the FAQ page.

Category: AMEE

ePosters have been accepted for Ottawa 2022 as either:

  • For a live presentation onsite
  • For a live presentation online (remote presentation)

AMEE will have told you in which category your ePoster has been accepted.

Live presentations onsite

If your ePoster has been accepted for live presentation onsite then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Up to 12 authors will present their ePosters in each presentation session. Each author at Ottawa 2022 will have 5 minutes to present and 3 minutes for questions. There will be a computer connected to the ePoster showcase and a projector. You will be able to open your ePoster and show any of the content that you have included in your ePoster stack. Delegates will be able to explore your full ePoster after the presentation, so you do not need to show everything.

We will also provide some guidance and answer questions about the live presentations as part of the second webinar we run for ePoster authors on the 8th August.

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

Instructions emailed to onsite ePoster presenters on 4th August.

Live presentation online (remote presentation)

If your ePoster has been accepted for live presentation online (remote presentation) then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Please turn up early to your session to meet the Chair person and make sure you are ready to present. Up to 12 authors will present their ePosters in each presentation session. Each author at Ottawa 2022 will have 5 minutes to present and 3 minutes for questions. These remote sessions will be run using Zoom. Details of the Zoom meeting link will be sent to you before the conference. Within the Zoom meeting you will be able to share your screen and you can then open your ePoster and show any of the content that you have included in your ePoster stack. Delegates will be able to explore your full ePoster after the presentation, so you do not need to show everything.

We will also provide some guidance and answer questions about the live presentations as part of the second webinar we run for ePoster authors on the 8th August

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

Instructions emailed to remote ePoster presenters on 4th August.

In both cases your ePosters will be available for delegates to explore 24 hours per day – the sun will never set on the Ottawa ePosters!

Category: AMEE

We will be holding a webinar for AMEE and ICFDHP ePoster authors on 19th May at 2pm (GMT+1).

The webinar include an overview of how the ePosters will work at AMEE and ICFDHP 2023 as well as introducing Learning Toolbox and showing authors how to create their ePoster stack. There will be opportunities to ask questions during the webinar.

19th May 2023 at 2pm (GMT+1) Webinar for AMEE & ICFDHP 2023 ePoster Authors Zoom Meeting Link

The webinar will be recorded and the recording will be added to this Support Page.

We look forward to meeting you during the webinar.

Categories: AMEE, AMEE Webinar

This webinar focused on introducing how AMEE are using Learning Toolbox for the conference ePosters and showing how to create an ePoster/Stack in Learning Toolbox. Participants were able to ask questions throughout and these were also answered during the webinar – the questions and answers are included in the recording. To get a quick overview of what was covered you can also look at the presentation file.

Video recording (50 minutes)

You can play the video in full-screen by clicking on the full-screen icon at the end of the play bar.

Presentation used in the webinar

Categories: AMEE, AMEE Webinar

This webinar focused on how delegates (including authors) will engage with the ePosters in the AMEE 2020 Virtual Conference.

Video recording (49 minutes)

Presentation used in the webinar

Categories: AMEE, AMEE Webinar

This webinar focused on how delegates (including authors) will engage with the conference ePosters and identified some ways you can promote your ePoster and your work. It also included some advice and guidance for ePoster authors who are presenting live.

Video recording (34 minutes)

You can play the video in full-screen by clicking on the full-screen icon at the end of the play bar.

Presentation used in the webinar

Category: AMEE

If your ePoster has been accepted as an ePoster On Demand AMEE 2023 then you do not have to present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference.

5 of the top 10 most viewed ePosters in 2022 were ePosters On Demand (averaging more than 230 views each). All 3 ePoster Prize Winners at AMEE 2022 were ePosters On Demand. Viewers return to view the ePosters after the conference as well. The most viewed AMEE ePoster from 2017 has accumulated around 4,000 views over 7 years!

AMEE uses Kubify’s Learning Toolbox for all the conference ePosters. This platform allows you to do much more than just upload a PDF. So you can share presentations, videos, website links and more in your ePoster stack.

You can add any of this content to your ePoster stack

Your ePoster stack will be published to the AMEE ePoster Showcase where delegates can explore, view and interact with the ePosters throughout the conference and afterwards.

Image of AMEE 2022 ePoster Showcase
AMEE 2022 ePoster Showcase

Your ePoster will also be showcased on the onsite mini-poster walls. Delegates will be able to open your ePoster by scanning its QR code and can then explore all the contents of your ePoster stack on their phone or computer.

Images of delegates exploring ePostrs at a mini-poster wall at a previous AMEE conference.
Delegates exploring ePosters at a mini-poster wall

There will also be a few large screens connected to the ePoster showcase and located in the mini-poster wall area. Delegates can also use these screens to explore the ePoster showcase and your ePosters. You can also bring people to these screens to show them your ePoster stack and any of its contents. It could be a perfect place for impromptu presentations and discussions.

Image showing what the large screens will look like near the mini-poster walls
Large screen – a few will be located near the mini-posters

Delegates will be able to post comments and questions to your ePoster stack in its own text chat area. You can answer them and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster.

The text chat area in every ePoster
The text chat area – available in every ePoster

You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link. Many authors use this as a way of letting people know about their work and encouraging them to explore their ePoster and post questions. You will be able to share your ePoster in this way after the conference as well.

Image showing how you can find the sharing area of an ePoster and share its unique QR code or weblink.
Easy to share your ePoster with others – using its unique QR code or weblink

Your ePosters will be available for delegates to explore 24 hours per daynot just when the conference venue is open and not only during the conference days.

In this 5 minute video, you can hear from previous ePoster authors (two from AMEE conferences) about what they found most useful about this ePoster format.

For more information on all the different ways that people can engage with your ePosters please see the exploring, sharing and engaging sections of the FAQ page.

Category: AMEE

Answers to Frequently Asked Questions (FAQs)

You can find answers to more detailed questions on the FAQ page or by pressing the in-line help button (?) in the interface next to the item that you want to know more about.