AMEE is again using Learning Toolbox for the ePosters at their 2023 conference. This is the 7th year that the platform has been used by AMEE, so if you have been to previous AMEE conferences you may already be familiar with this innovative ePoster format.
Your ePoster can contain much more than just a PDF file
Learning Toolbox allows you to create a Stack of material that can be used to present and share your work online and onsite. At the simplest level you can just add a presentation or poster file to your Stack, but the platform allows you to do much more. Learning Toolbox Stacks can also contain additional materials such as videos, weblinks, papers and more.
How will delegates engage with the ePosters onsite?
Onsite delegates will be able to browse, search, view and interact with your ePoster stacks on their own devices.
Learning Toolbox will make a mini-poster for each ePoster (you choose the summary text and key image). By scanning the QR code on the mini-poster delegates will be able to view and interact with the contents of your ePoster stack on their own phone.
AMEE will print and display these mini-posters onsite, providing onsite delegates with an easy way to access and explore your work.
All the ePosters will also be published to the AMEE Showcase online where onsite and remote delegates can explore, view and interact with them online throughout the conference and afterwards.
There will be a few internet connected screens near the mini-poster walls, so that delegates can explore the ePoster showcase and ePosters on these larger screens if they wish. You can also bring people to these screens and open and show them any of your ePoster content here. It will be an ideal place for impromptu presentations and discussions.
From the showcase or from the mini-poster, delegates can open your ePoster stack and explore all the rich content you have added. They can also post questions or comments to your ePoster, to which you can respond. This text chat discussion will be attached to your ePoster and can continue after the event. You can choose to get email notifications of new chat messages on specific ePosters. Delegates can also favourite your ePoster so that they can return to it more easily.
Presenting your ePoster
ePosters have been accepted for AMEE as either:
- For a live presentation
- For on-demand access – ‘ePoster On Demand’
AMEE will have told you in which category your ePoster has been accepted.
If your ePoster has been accepted for live presentation then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Up to 15 authors will present their ePosters in each presentation session. Each author at AMEE 2023 will have 3 minutes to present and 3 minutes for questions. You will be able to open your ePoster stack and show any of the content that you have included in the ePoster. Delegates will be able to explore your full ePoster stack after the presentation, so you do not need to show everything.
While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.
On-demand access – ‘ePoster On Demand’
If your ePoster has been accepted for on-demand access at AMEE 2023 then you do not need to present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference. Your ePoster stack will be published to AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards. Delegates will be able to post comments and questions to your ePoster stack in its own text chat area, which you can answer and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster. You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link.
Your ePosters will be available for delegates to explore 24 hours per day – the sun will never set on the AMEE ePosters! 5 of the top 10 most viewed ePosters in 2022 were On Demand ePosters (averaging more than 230 views each). All 3 ePoster Prize Winners at AMEE 2022 were On Demand ePosters.
What support will be available?
You will have plenty of support to use Learning Toolbox before and during the conferences. There will be a webinar for authors in May. An email helpdesk (email@example.com) will be available to answer your ePoster questions in the run-up to the conference and there will be an onsite and online ePoster helpdesk during the conference itself.