If you cannot find the answer to your question below or on the FAQ page then please contact wonca2024-programme@icsevents.com
Creating an ePoster/Stack
This 25 minute video is a session that Ken Masters ran at the AMEE 2021 Conference. In the session he presents some examples of great AMEE ePosters from 2021 and gives his advice on making effective ePosters.
ePosters are a valuable mode of information delivery at academic conferences. AMEE has been an innovator in having ePosters at its annual conferences. In 2019, the AMEE TEL Committee first introduced an ePoster prize, and the prize will be awarded again in 2024.
Eligibility for the Prize
To be eligible for the prize:
- The ePoster must have been created for the AMEE 2024 Conference.
- At least one author listed on the poster must be registered for the AMEE 2024 Conference.
- In Learning Toolbox, the author must have marked their ePoster/stack as ready to publish by 1st July
Below are the dates and times for the live ePoster presentation sessions. You should double-check the times and location in the programme when that becomes available in the Swapcard platform. Please note that ePosters On Demand do not have a presentation time, but will be available for delegates to explore and engage with throughout the conference.
| Session | Date | Start | End | Room |
| 2L | Monday 26th August | 09:00 | 10:30 | Boston 3 |
| 2M | Monday 26th August | 09:00 | 10:30 | Shanghai 3 |
| 4L | Monday 26th August | 14:00 | 15:30 | Boston 3 |
| 4M | Monday 26th August | 14:00 | 15:30 | Shanghai 3 |
| 5L | Monday 26th August | 16:00 | 17:30 | Boston 3 |
| 5M | Monday 26th August | 16:00 | 17:30 | Shanghai 3 |
| 6L | Tuesday 27th August | 09:00 | 10:30 | Boston 3 |
| 6M | Tuesday 27th August | 09:00 | 10:30 | Shanghai 3 |
| 7L | Tuesday 27th August | 11:00 | 12:30 | Boston 3 |
| 7M | Tuesday 27th August | 11:00 | 12:30 | Shanghai 3 |
| 8L | Tuesday 27th August | 14:00 | 15:30 | Boston 3 |
| 8M | Tuesday 27th August | 14:00 | 15:30 | Shanghai 3 |
| 9L | Tuesday 27th August | 16:00 | 17:30 | Boston 3 |
| 9M | Tuesday 27th August | 16:00 | 17:30 | Shanghai 3 |
| 10L | Wednesday 28th August | 09:00 | 10:30 | Boston 3 |
| 10M | Wednesday 28th August | 09:00 | 10:30 | Shanghai 3 |
You can find more information on presenting your ePoster on the Support Page. You can also come and visit us at the ePoster Helpdesk onsite if you have questions. Sunday would be the best day to visit the Helpdesk as we will not be in the live presentation sessions on that day.
AMEE is again using Learning Toolbox for the ePosters at their 2024 conference. This is the 8th year that the platform has been used by AMEE, so if you have been to previous AMEE conferences you may already be familiar with this innovative ePoster format.
Your ePoster can contain much more than just a PDF file
Learning Toolbox allows you to create a Stack of material that can be used to present and share your work online and onsite. At the simplest level you can just add a presentation or poster file to your Stack, but the platform allows you to do much more. Learning Toolbox Stacks can also contain additional materials such as videos, weblinks, papers and more.
How will delegates engage with the ePosters onsite?
Onsite delegates will be able to browse, search, view and interact with your ePoster stacks on their own devices.
Learning Toolbox will make a summary poster for each ePoster stack (you choose the summary text and key image). By scanning the QR code on the summary poster delegates will be able to view and interact with the contents of your ePoster stack on their own phone.
AMEE will print and display these summary posters onsite, providing onsite delegates with an easy way to access and explore your work.
All the ePosters will also be published to the AMEE Showcase online where onsite and remote delegates can explore, view and interact with them online throughout the conference and afterwards.
There will be a few internet connected screens near the summary poster walls, so that delegates can explore the ePoster showcase and ePosters on these larger screens if they wish. You can also bring people to these screens and open and show them any of your ePoster content here. It will be an ideal place for impromptu presentations and discussions.
From the showcase or from the summary poster, delegates can open your ePoster stack and explore all the content you have added. They can also post questions or comments to your ePoster, to which you can respond. This text chat discussion will be attached to your ePoster and can continue after the event. You can choose to get email notifications of new chat messages on specific ePosters. Delegates can also favourite your ePoster so that they can return to it more easily.
Presenting your ePoster
ePosters have been accepted for AMEE as either:
- For a live presentation – ‘ePoster – live presentation’
- For on-demand access – ‘ePoster – on demand’
AMEE will have told you in which category your ePoster has been accepted.
Live presentations
If your ePoster has been accepted for live presentation then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be in the room for the full 90 minutes of the ePoster presentation session. Up to 15 authors will present their ePosters in each presentation session.
Each author at AMEE 2024 will have 3 minutes to present and 3 minutes for questions. You will be able to open your ePoster stack and show any of the content that you have included in the ePoster. Delegates will be able to explore your full ePoster stack after the presentation, so you do not need to show everything.
While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.
On-demand access – ‘ePoster On Demand’
If your ePoster has been accepted for on-demand access at AMEE 2024 then you will not present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference. Your ePoster stack will be published to the AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards. Delegates will be able to post comments and questions to your ePoster stack in its own text chat area, which you can answer and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster. You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link.
Your ePosters will be available for delegates to explore 24 hours per day – not just when the conference venue is open and not only during the conference days. 9 of the top 10 most viewed ePosters in 2023 were On Demand ePosters (averaging more than 380 views each). Also 1 of the 3 ePoster Prize Winners at AMEE 2023 was an On Demand ePoster.
What support will be available?
You will have plenty of support to use Learning Toolbox before and during the conferences. There will be a webinar for authors in May. An email helpdesk (support@stack.services) will be available to answer your ePoster questions in the run-up to the conference and there will be an onsite and online ePoster helpdesk during the conference itself.
The following dates are important:
- 10th May at 12 noon (London, UK time) Webinar Introduction to making your ePoster and how ePosters will work at AMEE 2024. Zoom link.
- 1st July AMEE ePoster Competition DEADLINE (OPTIONAL) If you want your ePoster to be entered into the AMEE ePoster Competition then your ePoster stack must be complete and marked as ready to publish in Learning Toolbox by the end of the 1st July.
- 1st August Final DEADLINE – Finalise your ePoster and mark it as ready to publish.
All deadlines are at the time 23:59 Anywhere on Earth on the stated date.
Can you edit your ePoster after the deadline?
Yes, you will still be able to edit and save the ePoster after the deadline. We do not lock the ePosters even when they are published. Viewers will always be able to see the most recently saved version of your ePoster. The deadline has been set to give us time to check the ePosters before publishing them and to ensure that we have time to send the printable summary posters to the printers.
So please ensure that your ePoster is ready to be published by the deadline date, but do not worry if you want to make changes or add more after that date – that will still be possible.
ePosters have been accepted for AMEE 2024 as either:
AMEE will have told you in which category your ePoster has been accepted.
ePoster with live presentation onsite
If your ePoster has been accepted for live presentation onsite then AMEE will tell you the date and time of your ePoster presentation session (this information is expected in July). You are expected to be in the room for the full 90 minutes of the ePoster presentation session. Up to 17 authors will present their ePosters in each presentation session.
Each author at AMEE will have 3 minutes to present and 2 minutes for questions. There will be a computer connected to the ePoster showcase and a projector. You will be able to open your ePoster and show any of the content that you have included in your ePoster stack. While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.
We recommend you take a look at this FAQ answer which is a general guide on how to practice your ePoster presentation in Learning Toolbox.
Delegates will be able to explore and interact with your ePoster stack throughout the conference and beyond, as described in the ePoster on demand section below. So you do not need to show everything during the live presentation. Use the live presentation as a chance to give delegates the highlights of your work and encourage them to explore it in more detail later.
ePoster On Demand
If your ePoster has been accepted as an ePoster On Demand AMEE 2024 then you will not present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference. Your ePosters will be available for delegates to explore 24 hours per day – not just when the conference venue is open and not only during the conference days.
9 of the top 10 most viewed ePosters in 2023 were ePosters On Demand (averaging more than 480 views each). Also 1 of the 3 ePoster Prize Winners at AMEE 2023 was an ePoster On Demand. Viewers return to view the ePosters after the conference as well. The most viewed AMEE ePoster from 2017 has accumulated nearly 5,000 views over 8 years!
Your ePoster stack will be published to AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards.
Your ePoster will also be showcased on the onsite summary poster walls. Delegates will be able to open your ePoster by scanning its QR code and can then explore all the contents of your ePoster stack on their phone or computer.
There will also be some large screens connected to the ePoster showcase and located in the summary poster wall area. Delegates can also use these screens to explore the ePoster showcase and your ePosters. You can also bring people to these screens to show them their ePoster stack and any of its contents. It could be a perfect place for impromptu presentations and discussions.
Delegates will be able to post comments and questions to your ePoster stack in its own text chat area. You can answer them and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster.
You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link. Many authors use this as a way of letting people know about their work and encouraging them to explore their ePoster and post questions. You will be able to share your ePoster in this way after the conference as well.
Your ePosters will be available for delegates to explore 24 hours per day – not just when the conference venue is open and not only during the conference days.
For more information on all the different ways that people can engage with your ePosters please see the exploring, sharing and engaging sections of the FAQ page.
We will be holding a webinar for AMEE ePoster authors on 10th May at 12 Noon (London, UK time).
The webinar include an overview of how the ePosters will work at AMEE as well as introducing Learning Toolbox and showing authors how to create their ePoster stack. There will be opportunities to ask questions during the webinar.
10th May 2024 at 12 Noon (London, UK time) Webinar for AMEE ePoster Authors Zoom Meeting Link
The webinar will be recorded and the recording will be added to this Support Page.
We look forward to meeting you during the webinar.
This webinar focused on introducing how AMEE are using Learning Toolbox for the conference ePosters and showing how to create an ePoster stack in Learning Toolbox. Participants were able to ask questions throughout and these were also answered during the webinar – the questions and answers are included in the recording. To get a quick overview of what was covered you can also look at the presentation file.
Video recording (50 minutes)
You can play the video in full-screen by clicking on the full-screen icon at the end of the play bar.
Presentation used in the webinar
If your ePoster has been accepted as an ePoster – On Demand for AMEE 2024 then you will not present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference.
Your ePosters will be available for delegates to explore 24 hours per day – not just when the conference venue is open and not only during the conference days! 9 of the top 10 most viewed ePosters in 2023 were On Demand ePosters (averaging more than 380 views each). Also 1 of the 3 ePoster Prize Winners at AMEE 2023 was an On Demand ePoster. The most viewed AMEE ePoster from 2017 has accumulated nearly 5,000 views over 8 years!
AMEE uses Kubify’s Learning Toolbox for all the conference ePosters. This platform allows you to do much more than just upload a PDF. So you can share presentations, videos, website links and more in your ePoster stack.
Your ePoster stack will be published to the AMEE ePoster Showcase where delegates can explore, view and interact with the ePosters throughout the conference and afterwards.
Your ePoster will also be showcased on the onsite summary poster walls. Delegates will be able to open your ePoster by scanning its QR code and can then explore all the contents of your ePoster stack on their phone or computer.
There will also be some large screens connected to the ePoster showcase and located in the mini-poster wall area. Delegates can also use these screens to explore the ePoster showcase and your ePosters. You can also bring people to these screens to show them your ePoster stack and any of its contents. It could be a perfect place for impromptu presentations and discussions.
Delegates will be able to post comments and questions to your ePoster stack in its own text chat area. You can answer them and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster.
You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link. Many authors use this as a way of letting people know about their work and encouraging them to explore their ePoster and post questions. You will be able to share your ePoster in this way after the conference as well.
Your ePosters will be available for delegates to explore 24 hours per day – not just when the conference venue is open and not only during the conference days.
In this 5 minute video, you can hear from previous ePoster authors (two from AMEE conferences) about what they found most useful about this ePoster format.
For more information on all the different ways that people can engage with your ePosters please see the exploring, sharing and engaging sections of the FAQ page.
Be inspired by other authors
Frequently Asked Questions (FAQs)
You can find answers to more detailed questions on the FAQ page or by pressing the in-line help button (?) next to the item that you want to know more about.