LTB Support Page for Ottawa

AMEE is again using Learning Toolbox for the ePosters at their 2024 conference. This is the 8th year that the platform has been used by AMEE, so if you have been to previous AMEE conferences you may already be familiar with this innovative ePoster format.

Your ePoster can contain much more than just a PDF file

Learning Toolbox allows you to create a Stack of material that can be used to present and share your work online and onsite. At the simplest level you can just add a presentation or poster file to your Stack, but the platform allows you to do much more. Learning Toolbox Stacks can also contain additional materials such as videos, weblinks, papers and more.

How will delegates engage with the ePosters onsite?

Onsite delegates will be able to browse, search, view and interact with your ePoster stacks on their own devices.

Learning Toolbox will make a summary poster for each ePoster stack (you choose the summary text and key image). By scanning the QR code on the summary poster delegates will be able to view and interact with the contents of your ePoster stack on their own phone.

AMEE will print and display these summary posters onsite, providing onsite delegates with an easy way to access and explore your work.

All the ePosters will also be published to the AMEE Showcase online where onsite and remote delegates can explore, view and interact with them online throughout the conference and afterwards.

There will be a few internet connected screens near the summary poster walls, so that delegates can explore the ePoster showcase and ePosters on these larger screens if they wish. You can also bring people to these screens and open and show them any of your ePoster content here. It will be an ideal place for impromptu presentations and discussions.

From the showcase or from the summary poster, delegates can open your ePoster stack and explore all the content you have added. They can also post questions or comments to your ePoster, to which you can respond. This text chat discussion will be attached to your ePoster and can continue after the event. You can choose to get email notifications of new chat messages on specific ePosters. Delegates can also favourite your ePoster so that they can return to it more easily.

Presenting your ePoster

ePosters have been accepted for AMEE as either:

• For a live presentation – ‘ePoster – live presentation’
• For on-demand access – ‘ePoster – on demand’

AMEE will have told you in which category your ePoster has been accepted.

Live presentations

If your ePoster has been accepted for live presentation then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be in the room for the full 90 minutes of the ePoster presentation session. Up to 15 authors will present their ePosters in each presentation session.

Each author at AMEE 2024 will have 3 minutes to present and 3 minutes for questions. You will be able to open your ePoster stack and show any of the content that you have included in the ePoster. Delegates will be able to explore your full ePoster stack after the presentation, so you do not need to show everything.

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

On-demand access – ‘ePoster On Demand’

If your ePoster has been accepted for on-demand access at AMEE 2024 then you will not present your ePoster live, but there will be plenty of opportunities for delegates to explore and discuss your work both during and after the conference. Your ePoster stack will be published to the AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards. Delegates will be able to post comments and questions to your ePoster stack in its own text chat area, which you can answer and this discussion will be attached to your ePoster stack. You will be able to turn on email notifications of new chat activity on your ePoster. You can also easily share the direct link to your ePoster via email, twitter or any other communication channel in which you can paste the link.

Your ePosters will be available for delegates to explore 24 hours per day – not just when the conference venue is open and not only during the conference days. 9 of the top 10 most viewed ePosters in 2023 were On Demand ePosters (averaging more than 380 views each). Also 1 of the 3 ePoster Prize Winners at AMEE 2023 was an On Demand ePoster.

What support will be available?

You will have plenty of support to use Learning Toolbox before and during the conferences. There will be a webinar for authors in May. An email helpdesk (support@stack.services) will be available to answer your ePoster questions in the run-up to the conference and there will be an onsite and online ePoster helpdesk during the conference itself.

The following dates are important:

• 26th May at 2pm (GMT+1) Webinar Introduction to making your ePoster 
• 8th August at 2pm (GMT+1) Webinar How the ePosters will work at the conference
• 12th August Final DEADLINE – Finalise your ePoster and mark it as ready to publish. 

All deadlines are at the time 23:59 Anywhere on Earth on the stated date.

Here you can find links to the key emails we have sent to the Ottawa ePoster support mailing list.

This webinar focused on introducing how AMEE are using Learning Toolbox for the conference ePosters and showing how to create an ePoster stack in Learning Toolbox. Participants were able to ask questions throughout and these were also answered during the webinar – the questions and answers are included in the recording. To get a quick overview of what was covered you can also look at the presentation file.

Video recording (50 minutes)

You can play the video in full-screen by clicking on the full-screen icon at the end of the play bar.

Presentation used in the webinar

Learning Toolbox supports an exciting new approach to ePosters (and more generally content sharing) at online, hybrid and onsite conferences and events.

Using Learning Toolbox you will create a Stack/ePoster (a collection of material that could include a presentation, video, weblinks and more) that you can use to present and share your work at the event.

People will be able to easily view and interact with your ePoster by browsing the online ePoster showcase. Your ePosters will be available for people to explore throughout the event and can also be presented in a scheduled session if your event supports this.

Viewers can open your ePoster and explore all the rich content you have added. Viewers can also post questions or comments to your ePoster, to which you can respond. This text chat discussion will be attached to your ePoster and can continue after the event. Viewers can also favourite your ePoster so that they can return to it more easily.

Your ePoster will also live beyond the event, as you can continue to share it and (in some cases) even add to it after the event.

Your ePoster can even have a physical presence in the real world. Within Learning Toolbox you can create a summary poster that acts as an advert for and gateway into your interactive ePoster. People can simply scan the QR code on the summary poster and your interactive ePoster will open on their phone/tablet.

Some onsite and hybrid conferences print these summary posters and use them as a way of promoting the ePosters onsite. You can of course print the summary poster yourself and use it wherever you want to promote your work and provide access to it.

Many conferences are now using Learning Toolbox to present, share and discuss research. We have seen some great examples of ePosters/stacks created by authors attending these conferences. The 3 minute video below explores some of the great ePosters made by authors using Learning Toolbox.

If your country does not allow access to the Vimeo video streaming service then you can access this video here instead.

You can see and interact with these great ePosters (and more) on the Learning Toolbox Showcase. These ePosters are live and still being used by authors to present and share their work. You will see that they vary in terms of what content they include and how they are structured, but they have all made great use of the platform to present their work.

Of course your own ePoster/stack does not need to be as sophisticated as these examples – a simple and effective ePoster/stack may just contain the abstract, a presentation and a link to a website for example. But we hope these examples may give you an idea of what is possible and some ideas of the type of material you could include to give people a richer view of your work.

We would like to thank the authors of these ePosters/stacks for agreeing to their excellent work being showcased here. If you have come across any brilliant Learning Toolbox ePosters that you would like to see added to this showcase then please let us know so that we can contact the author and ask for their permission to add them.

Thousands of ePoster authors are using Learning Toolbox to share and present their work at conferences and events. The ePosters can be as simple as an uploaded PDF file, but can also include more interactive and engaging material, as well as background information.

Below are short videos with 4 of our authors in which they talk about what they chose to include in their ePosters. Thank you very much to Amy, Komal, Nathan and Sytske for making these videos. We hope they inspire and help new authors.

Quick overview of what Amy, Komal, Nathan and Sytkse found useful about using Learning Toolbox

This 5 minute video highlights what Amy, Komal, Nathan and Sytske found most useful about using Learning Toolbox. It helps to show the different ways in which authors and conferences are using Learning Toolbox to help present and share research work effectively.

If your country does not allow access to the Vimeo video streaming service then you can access this video here instead.

Amy Creaser’s ePoster for Future Physiology

Amy gives a short introduction to her work (on wearable activity trackers use by children and adolescents) and shows us her ePoster. In the ePoster tour Amy explains what she chose to include in her ePoster and why. The ePoster tour starts at 2:10

If your country does not allow access to the Vimeo video streaming service then you can access this video here instead.

Komal Atta’s ePoster for AMEE

Komal gives a short introduction to her work (on the impact of social media on professional identity) and shows us her ePoster. In the ePoster tour Komal explains what she chose to include in the ePoster and why. The ePoster tour starts at 2:20

If your country does not allow access to the Vimeo video streaming service then you can access this video here instead.

Nathan Kucko’s ePoster for NASS

Nathan gives a short introduction to his work (on developing a bone graft for spinal fusion surgery) and shows us his ePoster. In the ePoster tour Nathan explains what he chose to include in the ePoster and why. The ePoster tour starts at 2:03

If your country does not allow access to the Vimeo video streaming service then you can access this video here instead.

Sytske Lub’s ePoster for AMEE

Sytske gives a short introduction to her work (on science communication when talking about genetics) and shows us her ePoster. In the ePoster tour Sytske explains what she chose to include in the ePoster and why. The ePoster tour starts at 4:06

If your country does not allow access to the Vimeo video streaming service then you can access this video here instead.

This video gives you a very quick introduction to the Learning Toolbox editor. We recommend that you play this video in full screen.

Press the full-screen icon at the end of the play bar to play in full-screen.

If your country does not allow access to the Vimeo video streaming service then you can access this video here instead.

This video is a longer introduction to Learning Toolbox which shows a fuller ePoster being created.

Press the full-screen icon at the end of the play bar to play in full-screen.

If your country does not allow access to the Vimeo video streaming service then you can also access the video here.

We know that some people prefer to follow a written guide, so we have produced this short guide that takes you through the key steps involved in making a simple ePoster/stack for a conference.

Getting started – Create an LTB stack for a conference v2.0 (updated 23rd May 2020)

This 25 minute video is a session that Ken Masters ran at the AMEE 2021 Conference. In the session he presents some examples of great AMEE ePosters from 2021 and gives his advice on making effective ePosters.