ePosters Support Page

General Overview

Learning Toolbox supports an exciting new approach to ePosters.

You will be able to include links to multimedia and interactive material such as videos, online tools and apps within your ePoster.

Your ePoster will have both a physical and online presence at your event: your mini-poster and your interactive ePoster. You make both of these within Learning Toolbox.

People will be able to easily view and interact with your ePoster on their smartphones, tablets or computers by scanning the QR code on your mini-poster or browsing the online ePoster showcase. Your ePosters will be available for people to explore throughout the event and can also be presented in a scheduled session if your event supports this.

Your ePoster will also live beyond the event, as you can continue to share it and even add to it after the event. You can send out messages to your ePoster viewers within the ePoster and your viewers can post questions or comments to your ePoster, to which you can respond. This discussion will be attached to your ePoster and can continue after the event.


Many conferences are now using Learning Toolbox ePosters and we have seen some great examples of ePosters created by authors attending these conferences. If you would like to explore some of these then you can look at the ePosters we have added to our Learning Toolbox Showcase. These are live ePosters still being used by authors to present and share their work. You will see that they vary in terms of what content they include and how they structure their ePoster, but we feel that they have all made great use of the platform to present their work.

Of course your own ePoster does not need to be as sophisticated as these examples – a simple and effective ePoster may just contain the abstract, a presentation and a link to a website for example. But we hope these examples may give you an idea of what is possible and some ideas of the type of material you could include to give your viewers a richer view of your work.

We would like to thank the authors of these ePosters for agreeing to their excellent work being showcased here. If you have come across any brilliant Learning Toolbox ePosters that you would like to see added to this showcase then please let us know so that we can contact the author and ask for their permission to add them.

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Need a quick guide

We know that some people find it easier to follow a written guide, so we have produced this short guide that takes you through the key steps involved in making a simple ePoster. If you prefer written guides or are short of time then this guide may be a more helpful place for you to start. Getting started – Create an LTB ePoster for a conference v1.1



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Answers to Frequently Asked Questions (FAQs)


Currently Learning Toolbox does not support live collaborative editing of an ePoster by multiple authors. Instead each ePoster has one person who takes on the editing author role.
If you have been sent an invite link to create an ePoster for a conference, then the first person who follows that link will be given the editing role.
The person who takes on the editing author role will be able to add their co-authors’ names to the ePoster by adding their names in the Authors field in the mini-poster section (How I make my mini-poster). However, their co-authors will not be able to edit the ePoster.
The editing author can also share the link to the ePoster with their co-authors (How do I share an ePoster from my computer) so that their co-authors can view the developing ePoster and email them with any feedback or suggestions. If they do this then they should make sure they change the ePoster permissions from Private to Hidden and Anonymous Access (How do I set access permissions) before sending the link to their co-authors.
If your co-author has followed the invite link after you then they will get a message explaining that the link has already been used. If you would like to switch the editing role to them then just contact support and we will be able to do this for you.
Category: Co-authors

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Adding content and resources to my ePoster/stack

There are three main sections to the Learning Toolbox editing screen:

  1. The tile library shows all the different types of content you can add to your ePoster.
  2. Your ePoster. You see your ePoster as you build it. It is shown as it would appear on a mobile phone.
  3. The settings. The settings area changes dynamically depending on which part of the ePoster you are editing.

You add content to your ePoster by dragging the relevant tile from the tile library into your ePoster and then filling in the information required in the settings area.

A summary of the type of information you can add using each Tile is shown below.

You can add a powerpoint presentation using the File Tile. Drag and drop a File tile from the Tile Library into your ePoster (1) and then click in the Add File box (2) in the Settings area and add the powerpoint file from your computer.

Learning Toolbox will automatically convert your powerpoint presentation into a PDF file so that it can be viewed inside the PDF viewer within the Learning Toolbox app or within any web browser. This conversion takes a little time and there will appear a message telling you it is being processed (3). When the processing is finished then you will see the first slide in your presentation appear as the image on your File tile. You can edit the tile title and the tile image (as usual) if you want to change them.

There are two different ways in which you could include a video in your ePoster/Stack. Both approaches will allow the video to be played inside your ePoster.

As a File

You can add a video using the File Tile. Drag and drop a File tile from the Tile Library into your ePoster (1) and then click in the Add File box (2) in the Settings area and add the video file from your computer.

The file will be uploaded and will be processed. Whilst it is being processed there will be a default image showing on your file tile. Once the processing is finished then the tile will show a still image from your video as the tile image. However, you can continue editing and add other tiles whilst this processing is being done.

You cannot upload files larger than 50MB. If you want to include a larger video file then upload it to a video sharing platform first and then add it to your ePoster as an online content tile (see below).

2. As Online Content (Using YouTube or Vimeo)

Another way to add a video to your ePoster is to upload your video to a video sharing platform like YoutTube or Vimeo first. In Learning Toolbox you can then add an Online Content tile to your ePoster (A) and add in the url link (web address) to where your online video appears on the video sharing platform (B).


To edit a tile simply click on its edit button in the top right hand corner. 

To delete a tile, first click on its edit icon (top right hand corner) and then click on the delete button on its setting’s area.  Be careful to make sure you are deleting the correct tile. This delete cannot be undone. 

Learning Toolbox automatically creates optimised and resized images to reduce use of bandwith without losing image quality.

For tile background images you want to make sure your that your cropped image –the square or oblong cut-out that you create using the LTB imagepicker–  has at least 400 pixels.

For your mini-Poster image you need to make sure that the cut-out has at least a 1000 pixel width left, especially when you aim to have it printed.

Don’t worry about measuring this exactly, you can just try what it looks like using the LTB app or the LTB webviewer.

You add content to your ePoster by dragging a tile from the Tile Library into the mobile phone view of your ePoster and then filling in the required information in the settings area.

A summary of the type of information you can add using each Tile is shown below.

In short: Yes.

There are two things to consider. Firstly the copyright of the material and secondly whether it contains protected content matter.

Copyright, Copyleft

As a rule of thumb: Do not upload the work of others as your own. Only upload content of others if they have given you permission (or if they have licensed it under Creative Commons).

Another option is to use materials that have been specifically marked as no rights reserved, public domain or copyleft. Usually these works are released under a Creative Commons CC0 license and allow you to freely use them for commercial and non-commercial purposes.

The Pixabay image library that is integrated in Learning Toolbox, provides over 1 million images that can be freely used.

Privacy, Portrait right  and trademarks

This mouse is not protected.

In addition you should consider if depicted contents may be subject to additional copyrights, property rights, trademarks, protrait right, etc. and may require the consent of a third party or the license of these rights. For example the Disney’s image of Mickey Mouse is a protected trademark.

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Changing the layout and appearance of a tile

You can always return to a tile that you have previously added to your ePoster and edit it.

  1. Click on the edit icon on the tile that you want to edit. Note that the edit icon of the tile that is open for editing appears red.
  2. You can now make any changes you want to the content of the tile in the Settings tab
  3. And you can make any changes you want to the appearance of the tile in the Layout tab


  1. Click on the Layout tab
  2. Within the Layout tab you can change the tile size
  3. tile colour
  4. and set or change the background image

  1. Click on the Set Image button. This appears in the Layout tab for most tiles, but appears in the Settings tab for the File and Online Content tiles.

This opens the image selector. From here you can choose to:

2. Upload an image from your computer
3. Search the Pixabay repository of copy-right free images that are available for you to use
4. Pick an image you have previously used from Pixabay

When you pick an image then you will have the chance to crop and resize it.

5. You can crop it by dragging and moving the image so that the area you want appears within the focus area.
6. You can resize the image using the resize scrollbar
6. Click on Apply when you are happy with the image preview. Note that the top section of the image will not show on your tile if you have used a tile title.

When you pick an image then you will have the chance to crop and resize it.

1. You can crop it by dragging and moving the image so that the area you want appears within the focus area.
2. You can resize the image using the resize scrollbar
3. Click on Apply when you are happy with the image preview. Note that the top section of the image will not show on your tile if you have used a tile title.

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Adding an extra screen/layer to my ePoster/stack

If you are adding a lot of material to your stack then you may find it useful to create an extra screen. You can do this by using the Stack Screen tile. This will allow you to add a tile that creates and opens a new screen.

To create an extra screen:

  • Add a stack screen tile to your stack (1)
  • The settings area will show which screen that tile is currently pointing at. Click on the down arrow (2) next to the target screen name and then choose “Create New Screen” from the menu that appears.

  • This will immediately create a new empty screen (which will be connected to the stack screen tile you added) and move you to that empty screen
  • It will give it a default screen name (3) which you can edit and change to something more meaningful
  • You can now add new tiles to this screen as normal

  • Note that there is always a bar visible in the window that shows you the name of the current screen you are editing (4)
  • When you want to move to another screen (e.g. back to the start screen) you can just click on the menu next to the current screen name (5) and choose the name of the screen you want to move to


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Viewing and testing my ePoster/stack

If you want to preview your ePoster in a web browser then you can just press the preview button (1) and the ePoster will open in a new tab in your browser (2). From here you can click on the tiles and check that it is working as you expected.


Save your stack and Close Editor. This now takes you to the summary screen. Click on Private and you will see the drop down menu allowing you to set access permissions for your stack. 

If you are still working on it but want to share it with others (perhaps your co-authors) so they can see what you have done, then you should change the permissions to Public and Hidden. This will mean that only people who have been sent the QR code or web address for your stack will be able to open and view it. 

If your stack is still Private then you should first set its access permissions to Public and Hidden (See How do I set access permissions?) then follow the steps in this video.

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Creating my mini-poster and finalising my ePoster/stack

The information that will be included in your mini-poster is specified on the Stack Poster Details tab within the stack/ePoster editor.

You can then enter all the information that will appear on your mini-poster, as described below. Remember to save your ePoster after you have added these details.

Your mini-poster should look something like the example shown below:

You will see this view (offering the option to mark as ready for printing) when you have closed the stack/ePoster editor. If you do not see these buttons then it is probably because you first need to link your stack/ePoster.

You will see this view (offering the option to mark as ready to publish) when you have closed the stack/ePoster editor. You need to check and mark your mini-poster as ready to print before you can mark your ePoster as ready to publish.

If you do not see these buttons then this will be because you are creating a stack/ePoster that is not linked to a conference/event invite. In this case you can instead make your ePoster public yourself by changing its access permissions.

The format of the image that you can include on your mini-poster is 1200 x 280 pixels or any ratio 30:7.
If you upload a picture then the software allows you to crop the picture to this ratio.
If you upload an image that has the correct ratio than you can zoom to make it fit the box.

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Presenting my ePoster

The exact details of how to present your ePoster (the time available and the location of the presentation) will vary from conference to conference.

However, we have included here some general advice on presenting the Learning Toolbox ePosters at conferences.

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Exploring and sharing published ePosters/stacks

Open the ePoster in the Learning Toolbox app.

Click on the star icon (1) to favourite and follow the ePoster.

Click on the drop-down menu (2) and choose My Favourites (3) to browse all your favourite ePosters.


An easy way of sharing an ePoster with someone who you are talking to is to show them its QR code. They can scan this and view the ePoster on their own phone.

To do this you just need to open the ePoster in the Learning Toolbox app on your phone. Then open the drop-down menu (1) and choose Stack Info (2).

The screen will then show the QR code (3) of the ePoster you are viewing. The other person can use their phone to scan the QR code.

Open the ePoster in the Learning Toolbox editor. Here you can see the QR code (1) and the unique web address (2) for this ePoster. You can copy these and share them or include them in your own dissemination material about your work. 


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Using templates

Some conferences provide templates that you can use to start creating your ePoster if you want.

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