e-Presentations support page for Ketamine Conference

If you can’t find the answer to your question in the support material below then please contact us at support@stack.services

Key Information

General Overview

The Ketamine Conference is using Kubify’s Learning Toolbox platform for the e-presentations in 2020. The conference is taking an exciting new approach that will:

  1. Allow you to include a richer range of material in your e-presentation (powerpoint files, website links, videos, background documents etc.)
  2. Give you the chance to present your e-presentation in a web meeting ahead of the conference and then have the video of that presentation added to your e-presentation
  3. Promote your e-presentation at the conference itself, giving delegates an easy way to view and explore your e-presentation on their own devices. You can even have discussions attached to your e-presentation.
  4. Provide access to your e-presentation before, during and after the conference through the showcase website, the mini-poster or by following your e-presentation’s unique QR code or web address. This means you can easily share and promote your e-presentation more widely yourself as well.

Creating your e-presentation

You will receive an email (on the 17th February by the 21st February) with a personalised invitation link to allow you to sign-in to Learning Toolbox and start to create your e-presentation.

The Ketamine Conference have created a template for your e-presentation in Learning Toolbox.

You will be able to use this template to create an e-presentation that can contain your abstract, list of authors (including links to their professional webpages), your presentation (powerpoint file, PDF file or video) and additional material (links to websites, videos or other files) if you wish.

You can add rich material to your e-presentation in Learning Toolbox

There is a written Step by Step Guide showing you how to make your e-presentation.

You should make sure you including everything you want to present in your e-presentation and that your e-presentation is ready by the 17th March.

We also use the information you put into your e-presentation to create a printed mini-poster which is used to promote and provide access to your e-presentation at the onsite conference.

Presenting your e-presentation during a webmeeting

You will present your e-presentation online during a scheduled webmeeting. These webmeetings will take place between the 27th March and 2nd April. You will be asked by the Ketamine Conference to indicate which e-presentation webmeeting you wish to present in. You can choose a 10am (UK time) or 8pm (UK time) time slot on any of the webmeeting dates. Please email kcpdregistration@archer-yates.co.uk to let them know your preferred date and time. Details of how to join the webmeetings will be sent once the schedule is confirmed.

The webmeetings will be chaired by a member of the conference committee and there will be a member of the e-presentation support team in the webmeeting. Each one hour e-presentation webmeeting will include presentations by up to 3 authors. Each author will have 20 minutes (this includes approx 15 minutes presentation time and 5 minutes for questions). Conference delegates will be invited to join the e-presentation webmeetings.

During the webmeeting you will be able to open your e-presentation and use any of the resources that you have added to it. We anticipate that many people will choose to add a short powerpoint presentation to their e-presentation to use in this way.

The webmeetings will be recorded and the e-presentation support team will add the video of your webmeeting presentation to your e-presentation, so that others who were not able to join the webmeeting will still be able to watch your presentation.

Your e-presentation at the conference

Your e-presentation will be promoted at the conference in three places:

  • The conference programme will contain your e-presentation’s mini-poster
  • The mini-poster wall will display all of the e-presentation mini-posters
  • The e-presentation showcase website will give access to all of the e-presentations

Delegates can scan the QR code on the mini-poster to open your e-presentation.

Delegates can also browse and search the showcase website to find and open your e-presentation.

Your e-presentation is viewable in any device with a web browser – so delegates can explore it on their phones, tablets or laptops.

Your e-presentation will also live beyond the conference, as you can continue to share it even after the conference. You can send out messages to your e-presentation viewers within the e-presentation and your viewers can post questions or comments to your e-presentation, to which you can respond. This discussion will be attached to your e-presentation and can continue after the event.

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Learning Toolbox allows you to create a Stack of material that can be used as an e-presentation or e-poster.

The Ketamine Conference is using these stacks as e-presentations. So if you see the word e-poster or stack in the support material or interface then this is an just alternative way of describing your e-presentation. All three words (e-presentation, e-poster, stack) refer to the same thing in this context.

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The following dates are important for e-presentation authors:

  • 17th February 2020 By 21st February – You will be emailed an invite link from Learning Toolbox to start creating your e-presentation
  • 18th February 2020 24th February – Webinar showing you how to create your e-presentation. Link to recording has now been added to the Support Page.
  • 6th March 2020 – Deadline for choosing your webmeeting presentation date and time
  • 17th March 2020 – Deadline for completing your e-presentation
  • 27th March – 2nd April 2020 – e-presentations are presented in scheduled webmeetings
  • 6th-8th April 2020 – Your e-presentations are promoted at the Oxford Conference

You can find all the important dates for the Ketamine Conference on the conference website.

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Webinar recording

Below is a recording of the webinar that was held on the 24th February. The webinar introduces how the e-presentations will work at The Ketamine Conference 2020, shows an example e-presentation, gives a demo of how to create an e-presentation and highlights the available support and important dates.

Category: Ketamine

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Step by step guide

This guide will take you through the steps needed to create your e-presentation in Learning Toolbox.

Your e-presentation is just a collection of the materials you want to present to and share with delegates. You will be able to add text, files (Powerpoint, Word, PDF, images, audio, video) and weblinks to your e-presentation.

There are just 10 steps to follow. However, you do not need to complete all these steps in one go. You can save your e-presentation at any point and return to continue editing it later.

Category: Ketamine

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Advanced Questions and Answers (Q&As)

Editing and adding content to my e-presentation

To edit a tile simply click on its edit button in the top right hand corner. 

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Currently Learning Toolbox does not support live collaborative editing of a stack by multiple authors. Instead each stack has one person who takes on the editing author role.
If you have been sent an invite link to create a stack, then the first person who follows that link will be given the editing role.
 
The person who takes on the editing author role will be able to add their co-authors’ names to the stack by adding their names in the Authors tile. However, their co-authors will not be able to edit the stack.
 
The editing author can also share the link to the stack with their co-authors (How do I share an stack from my computer) so that their co-authors can view the developing stack and email them with any feedback or suggestions. If they do this then they should make sure they change the stack permissions from Private to Public and Hidden (How do I set access permissions) before sending the link to their co-authors.
 
If your co-author has followed the invite link after you then they will get a message explaining that the link has already been used. If you would like to switch the editing role to them then just contact support and we will be able to do this for you.
 
Category: Ketamine

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Changing the layout and appearance of a tile in my e-presentation

You can always return to a tile that you have previously added to your ePoster and edit it.

  1. Click on the edit icon on the tile that you want to edit. Note that the edit icon of the tile that is open for editing appears red.
  2. You can now make any changes you want to the content of the tile in the Settings tab
  3. And you can make any changes you want to the appearance of the tile in the Layout tab

 

  1. Click on the Layout tab
  2. Within the Layout tab you can change the tile size
  3. tile colour
  4. and set or change the background image

  1. Click on the Set Image button. This appears in the Layout tab for most tiles, but appears in the Settings tab for the File and Online Content tiles.

This opens the image selector. From here you can choose to:

2. Upload an image from your computer
3. Search the Pixabay repository of copy-right free images that are available for you to use
4. Pick an image you have previously used from Pixabay

When you pick an image then you will have the chance to crop and resize it.

5. You can crop it by dragging and moving the image so that the area you want appears within the focus area.
6. You can resize the image using the resize scrollbar
6. Click on Apply when you are happy with the image preview. Note that the top section of the image will not show on your tile if you have used a tile title.

When you pick an image then you will have the chance to crop and resize it.

1. You can crop it by dragging and moving the image so that the area you want appears within the focus area.
2. You can resize the image using the resize scrollbar
3. Click on Apply when you are happy with the image preview. Note that the top section of the image will not show on your tile if you have used a tile title.

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Viewing and testing my e-presentation

If you want to preview your ePoster in a web browser then you can just press the preview button (1) and the ePoster will open in a new tab in your browser (2). From here you can click on the tiles and check that it is working as you expected.

 

Save your stack and Close Editor. This now takes you to the summary screen. Click on Private and you will see the drop down menu allowing you to set access permissions for your stack. 

If you are still working on it but want to share it with others (perhaps your co-authors) so they can see what you have done, then you should change the permissions to Public and Hidden. This will mean that only people who have been sent the QR code or web address for your stack will be able to open and view it. 

If your stack is still Private then you should first set its access permissions to Public and Hidden (See How do I set access permissions?) then follow the steps in this video.

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Creating the mini-poster

The information that will be included in your mini-poster is specified on the Stack Poster Details tab within the stack/ePoster editor.

You can then enter all the information that will appear on your mini-poster, as described below. Remember to save your ePoster after you have added these details.

Your mini-poster should look something like the example shown below:

You will see this view (offering the option to mark as ready for printing) when you have closed the stack/ePoster editor. If you do not see these buttons then it is probably because you first need to link your stack/ePoster.

The format of the image that you can include on your mini-poster is 1200 x 280 pixels or any ratio 30:7.
If you upload a picture then the software allows you to crop the picture to this ratio.
If you upload an image that has the correct ratio than you can zoom to make it fit the box.

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Finalising and presenting my e-presentation

When you are happy for your e-presentation to be published, then click on the buttons to mark it as:

  1. Ready for printing (we will print its mini-poster and display this at the conference)
  2. Ready to publish (we will add it to the showcase website).
Category: Ketamine

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You will present your e-presentation online during a scheduled webmeeting. These webmeetings will take place between the 27th March and 2nd April. You will be asked by the Ketamine Conference to indicate which e-presentation webmeeting you wish to present in. You can choose a 10am (UK time) or 8pm (UK time) time slot on any of the webmeeting dates. Please email kcpdregistration@archer-yates.co.uk to let them know your preferred date and time. Details of how to join the webmeetings will be sent once the schedule is confirmed.

The webmeetings will be chaired by a member of the conference committee and there will be a member of the e-presentation support team in the webmeeting. Each one hour e-presentation webmeeting will include presentations by up to 3 authors. Each author will have 20 minutes (this includes approx 15 minutes presentation time and 5 minutes for questions). Conference delegates will be invited to join the e-presentation webmeetings.

During the webmeeting you will be able to open your e-presentation and use any of the resources that you have added to it. We anticipate that many people will choose to add a short powerpoint presentation to their e-presentation to use in this way.

The webmeetings will be recorded and the e-presentation support team will add the video of your webmeeting presentation to your e-presentation, so that others who were not able to join the webmeeting will still be able to watch your presentation.

Category: Ketamine

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Exploring and sharing published e-presentations

Open the ePoster in the Learning Toolbox app.

Click on the star icon (1) to favourite and follow the ePoster.

Click on the drop-down menu (2) and choose My Favourites (3) to browse all your favourite ePosters.

 

An easy way of sharing an ePoster with someone who you are talking to is to show them its QR code. They can scan this and view the ePoster on their own phone.

To do this you just need to open the ePoster in the Learning Toolbox app on your phone. Then open the drop-down menu (1) and choose Stack Info (2).

The screen will then show the QR code (3) of the ePoster you are viewing. The other person can use their phone to scan the QR code.

Open the ePoster in the Learning Toolbox editor. Here you can see the QR code (1) and the unique web address (2) for this ePoster. You can copy these and share them or include them in your own dissemination material about your work. 

 

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