ePosters at the AMEE and Ottawa 2022 Conferences

AMEE and Ottawa are using Learning Toolbox for the ePosters at their 2022 conferences. For AMEE this is the 6th year that the platform has been used, so if you have been to previous AMEE conferences you may already be familiar with this innovative ePoster format.

Your ePoster can contain much more than just a PDF file

Learning Toolbox allows you to create a Stack of material that can be used to present and share your work online and onsite. At the simplest level you can just add a presentation or poster file to your Stack, but the platform allows you to do much more. Learning Toolbox Stacks can also contain additional materials such as videos, weblinks, papers and more.

The content you can add to your ePoster/stack

How will delegates engage with the ePosters onsite?

Onsite delegates will be able to browse, search, view and interact with your ePoster/stacks on their own devices.

Learning Toolbox will make a mini-poster for each ePoster (you choose the summary text and key image). By scanning the QR code on the mini-poster delegates will be able to view and interact with the contents of your ePoster stack on their own phone.

mini-poster – can be used as an advert for and gateway into your ePoster

AMEE will print and display these mini-posters onsite, providing onsite delegates with an easy way to access and explore your work.

The mini-poster wall onsite

All the ePosters will also be published to the AMEE or Ottawa ePoster Showcase online where onsite and remote delegates can explore, view and interact with them online throughout the conference and afterwards.

ePoster Showcase

Delegates can open your ePoster stack and explore all the rich content you have added. They can also post questions or comments to your ePoster, to which you can respond. This text chat discussion will be attached to your ePoster and can continue after the event. Delegates can also favourite your ePoster so that they can return to it more easily.

Ways delegates can interact with your ePoster/stack

Presenting your ePoster

ePosters have been accepted for AMEE 2022 or Ottawa 2022 as either:

  • For a live presentation onsite
  • For a live presentation online (remote presentation)
  • For on-demand access – ‘ePoster On Demand’ (AMEE 2022 only)

AMEE will have told you in which category your ePoster has been accepted.

Live presentations onsite

If your ePoster has been accepted for live presentation onsite then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Up to 15 authors will present their ePosters in each presentation session. Each author at AMEE 2022 will have 3 minutes to present and 2 minutes for questions. Each author at Ottawa 2022 will have 5 minutes to present and 3 minutes for questions. There will be a computer connected to the ePoster showcase and a projector. You will be able to open your ePoster and show any of the content that you have included in the ePoster. Delegates will be able to explore your full ePoster after the presentation, so you do not need to show everything.

We will also provide some guidance and answer questions about the live presentations as part of the second webinar we run for ePoster authors on the 8th August.

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

Live presentations online (remote presentations)

If your ePoster has been accepted for live presentation online (remote presentation) then AMEE will tell you the date and time of your ePoster presentation session. You are expected to be present for the full 90 minutes of the ePoster presentation session. Please turn up early to your session to meet the Chair person and make sure you are ready to present. Up to 15 authors will present their ePosters in each presentation session. Each author at AMEE 2022 will have 3 minutes to present and 2 minutes for questions. Each author at Ottawa 2022 will have 5 minutes to present and 3 minutes for questions.. These remote sessions will be run using Zoom. Details of the Zoom meeting link will be sent to you before the conference. Within the Zoom meeting you will be able to share your screen and you can then open your ePoster and show any of the content that you have included in the ePoster. Delegates will be able to explore your full ePoster after the presentation, so you do not need to show everything.

We will also provide some guidance and answer questions about the live presentations as part of the second webinar we run for ePoster authors on the 8th August.

While you are making your ePoster, you will already be able to check how your ePoster stack will appear and work onscreen by clicking on its preview button.

On-demand access – ‘ePoster On Demand’

If your ePoster has been accepted for on-demand access at AMEE 2022 then you do not need to present your ePoster live. Your stack/ePoster will be published to AMEE ePoster Showcase where delegates can explore, view and interact with them throughout the conference and afterwards. Delegates will be able to post comments and questions to your stack/ePoster in a text chat channel, which you can answer and this discussion will be attached to your stack/ePoster. You will be able to turn on email notifications of new chat activity on your ePoster.

Your ePosters will be available for delegates to explore 24 hours per day – the sun will never set on the AMEE and Ottawa ePosters! Some of the most viewed ePosters in 2021 were ePosters that were accepted for on-demand access.

What support will be available?

You will have plenty of support to use Learning Toolbox before and during the conferences. There will be two webinars for authors (24th May and 8th August), an email helpdesk (support@stack.services) will be available to answer your ePoster questions in the run-up to the conference and there will be an onsite ePoster helpdesk during the conference itself.