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EC-TEL 2018 is using a new and interactive approach to the poster sessions, based around the use of the Learning Toolbox ePoster platform.
You will not need to create or transport a paper poster to EC-TEL. Instead poster authors will use Learning Toolbox to create a rich, interactive ePoster providing an overview of your work. This ePoster can contain include links to multimedia and interactive material such as videos, online tools and apps, as well as presentations and background documents. There is a video on this support site showing you an example ePoster so that you can get a feel for how you can use this format to present your work.
Using Learning Toolbox you will also create a mini-poster (which we will print for you) containing a QR code that will direct people to your ePoster. The mini-posters will be displayed on the mini-poster wall, in a prominent position at the EC-TEL conference. People will be able to scan the QR code on your mini-poster and then easily view and interact with your ePoster on their smartphones, tablets or computers. People can also send questions or comments to your ePoster, and you can answer them. This discussion will be attached to your ePoster and can continue after the conference.
You will also present and discuss your ePoster at the ePoster BarCamp (a scheduled session in the EC-TEL conference programme). The ePoster BarCamp builds on the BarCamp and World Café formats and enhances these through the use of technology. The format aims to encourage and support discussion, the making of links between different authors’ work and shared knowledge development. The session adopts a participatory format during which conference participants will have the opportunity to find out more about the work of the ePoster authors, discuss the issues / themes that arise from their work and leave with their favourite ePosters in their pocket, on their smart phone / tablet.
We will be holding a webinar in August (date to be announced) when we will explain the BarCamp format and answer any questions you have about it.
The following dates are important:
- 10th August 2018 2pm (UK time) – ePoster BarCamp Webinar https://zoom.us/j/967596260
- 24th August 2018 – Deadline for finishing your mini-poster and marking as ready to print
- 31st August 2018 – We will add all the ePosters to the EC-TEL Showcase on this day
- 6th September 2018 – EC-TEL ePoster BarCamp
EC-TEL has templates that you can use to start creating your ePoster if you want.
Adding content and resources to my ePoster/stack
You can add a powerpoint presentation using the File Tile. Drag and drop a File tile from the Tile Library into your ePoster (1) and then click in the Add File box (2) in the Settings area and add the powerpoint file from your computer.
Learning Toolbox will automatically convert your powerpoint presentation into a PDF file so that it can be viewed inside the PDF viewer within the Learning Toolbox app or within any web browser. This conversion takes a little time and there will appear a message telling you it is being processed (3). When the processing is finished then you will see the first slide in your presentation appear as the image on your File tile. You can edit the tile title and the tile image (as usual) if you want to change them.
There are two different ways in which you could include a video in your ePoster/Stack. Both approaches will allow the video to be played inside your ePoster.
As a File
You can add a video using the File Tile. Drag and drop a File tile from the Tile Library into your ePoster (1) and then click in the Add File box (2) in the Settings area and add the video file from your computer.
The file will be uploaded and will be processed. Whilst it is being processed there will be a default image showing on your file tile. Once the processing is finished then the tile will show a still image from your video as the tile image. However, you can continue editing and add other tiles whilst this processing is being done.
You cannot upload files larger than 50MB. If you want to include a larger video file then upload it to a video sharing platform first and then add it to your ePoster as an online content tile (see below).
2. As Online Content (Using YouTube or Vimeo)
Another way to add a video to your ePoster is to upload your video to a video sharing platform like YoutTube or Vimeo first. In Learning Toolbox you can then add an Online Content tile to your ePoster (A) and add in the url link (web address) to where your online video appears on the video sharing platform (B).
To edit a tile simply click on its edit button in the top right hand corner.
To delete a tile, first click on its edit icon (top right hand corner) and then click on the delete button on its setting’s area. Be careful to make sure you are deleting the correct tile. This delete cannot be undone.
Learning Toolbox automatically creates optimised and resized images to reduce use of bandwith without loosing image quality.
For tile background images you want to make sure your that your cropped image –the square or oblong cut-out that you create using the LTB imagepicker– has at least 400 pixels.
For your mini-Poster image you need to make sure that the cut-out has at least a 1000 pixel width left, especially when you aim to have it printed.
Don’t worry about measuring this exactly, you can just try what it looks like using the LTB app or the LTB webviewer.
In short: Yes.
There are two things to consider. Firstly the copyright of the material and secondly whether it contains protected content matter.
As a rule of thumb: Do not upload the work of others as your own. Only upload content of others if they have given you permission (or if they have licensed it under Creative Commons).
Another option is to use materials that have been specifically marked as no rights reserved, public domain or copyleft. Usually these works are released under a Creative Commons CC0 license and allow you to freely use them for commercial and non-commercial purposes.
The Pixabay image library that is integrated in Learning Toolbox, provides over 1 million images that can be freely used.
Privacy, Portrait right and trademarks
In addition you should consider if depicted contents may be subject to additional copyrights, property rights, trademarks, protrait right, etc. and may require the consent of a third party or the license of these rights. For example the Disney’s image of Mickey Mouse is a protected trademark.
Adding an extra screen/layer to my ePoster/stack
If you are adding a lot of material to your stack then you may find it useful to create an extra screen. You can do this by using the Stack Screen tile. This will allow you to add a tile that creates and opens a new screen.
To create an extra screen:
- Add a stack screen tile to your stack (1)
- The settings area will show which screen that tile is currently pointing at. Click on the down arrow (2) next to the target screen name and then choose “Create New Screen” from the menu that appears.
- This will immediately create a new empty screen (which will be connected to the stack screen tile you added) and move you to that empty screen
- It will give it a default screen name (3) which you can edit and change to something more meaningful
- You can now add new tiles to this screen as normal
- Note that there is always a bar visible in the window that shows you the name of the current screen you are editing (4)
- When you want to move to another screen (e.g. back to the start screen) you can just click on the menu next to the current screen name (5) and choose the name of the screen you want to move to
Viewing and testing my ePoster/stack
If you want to preview your ePoster in a web browser then you can just press the preview button (1) and the ePoster will open in a new tab in your browser (2). From here you can click on the tiles and check that it is working as you expected.
Creating my mini-poster and finalising my ePoster/stack
We need to know which stack you wish to use as your ePoster. You do this by linking the stack as shown below.
Once you have linked your stack/ePoster then the box will expand showing you the options that allow you to mark your mini-poster as ready for printing and your ePoster as ready to publish (see below).
The information that will be included in your mini-poster is specified on the Stack Poster Details tab within the stack/ePoster editor.
You can then enter all the information that will appear on your mini-poster, as described below. Remember to save your ePoster after you have added these details.
Your mini-poster should look something like the example shown below:
You will see this view (offering the option to mark as ready for printing) when you have closed the stack/ePoster editor. If you do not see these buttons then it is probably because you first need to link your stack/ePoster.
You will see this view (offering the option to mark as ready to publish) when you have closed the stack/ePoster editor. If you do not see these buttons then it is probably because you first need to link your stack/ePoster.
Exploring and sharing published ePosters/stacks
Open the ePoster in the Learning Toolbox app.
Click on the star icon (1) to favourite and follow the ePoster.
Click on the drop-down menu (2) and choose My Favourites (3) to browse all your favourite ePosters.
An easy way of sharing an ePoster with someone who you are talking to is to show them its QR code. They can scan this and view the ePoster on their own phone.
To do this you just need to open the ePoster in the Learning Toolbox app on your phone. Then open the drop-down menu (1) and choose Stack Info (2).
The screen will then show the QR code (3) of the ePoster you are viewing. The other person can use their phone to scan the QR code.
Open the ePoster in the Learning Toolbox editor. Here you can see the QR code (1) and the unique web address (2) for this ePoster. You can copy these and share them or include them in your own dissemination material about your work.